Email notification of a new invoice. Sample letter of information about changing bank details

They send letters about the issuance of non-existent invoices. This became known to the Banki.ru portal.

Thus, the following messages are actively sent to the e-mail addresses of Sberbank clients and other Internet users: “Good afternoon! A new invoice has been issued, which you can download as an attachment. If this issue is outside your area of ​​responsibility, please forward it to the persons involved. Thanks in advance!" (Spelling and punctuation of the author preserved). As a rule, the letter is accompanied by two text documents in .doc and .txt formats.

“This letter is an example of a fraudulent mailing. Please do not open attached files and do not follow the links, warn Sberbank. - Note that the domain name of the bank in the sender's address is indicated by fraudsters on purpose, while the specified address is not the address of the bank and is not the real address of the sender. The bank's security service is already working with law enforcement agencies to identify the initiator of such mailings."

The letter received by the Banki.ru employee was signed by a certain Anatoly Matveyevich Dmitriev from the operations department of Sberbank of Russia. At the end of the letter, the official telephone number of the Sberbank hotline was indicated. The letter itself was sent from [email protected] Several other readers of the Banki.ru portal also received similar messages on Tuesday (some of them came to work addresses that were not linked to Sberbank accounts).

Banki.ru reminds that any sender address is quite easy to fake. So, quite recently, fraudsters carried out a large-scale mailing of letters on behalf of various banks and the Federal Bailiff Service demanding to come to court. The reasons were called different: non-payment of the loan, arrears in utility bills and more. The letters were also accompanied by files, allegedly subpoenas, which contained viruses that were activated when the file was opened.

Anna DUBROVSKAYA, site

Sberbank of Russia PJSC "Sberbank of Russia" is the largest bank in Russia and the CIS with the widest network of branches, offering the full range of investment banking services. The founder and main shareholder of Sberbank is the Central Bank of the Russian Federation, which owns 50% of the authorized capital plus one voting share; over 40% of shares belong to foreign investors. About half of the Russian market of private loans, as well as every third corporate and retail loan in Russia, falls on Sberbank.

According to Banki.ru, as of May 1, 2019, the bank's net assets amounted to 28,592.57 billion rubles (1st place in Russia), capital (calculated in accordance with the requirements of the Central Bank of the Russian Federation) - 4,344.74 billion, loan portfolio - 18,513.51 billion, liabilities to the population - 12,958.98 billion.

Letter of change of details is one of the most important documents of any enterprise. It carries information, without which the further normal implementation of production or other activities of the company is impossible. In order to correctly compose such a letter, you must have an approximate sample of it in front of you. The notification about the change of details must contain the information necessary for interaction between partners.

Type of document

Requisites is a list of data received by any enterprise (or organization) during registration, with the help of which it can be easily identified. They are general and banking. This information is usually used when drawing up contracts and making payments. Sometimes some data due to objective reasons have to be changed. The management of the enterprise must necessarily inform its counterparties and creditors about this. There is a specific template for processing such correspondence. The notification of the change of details is a letter in which the following necessary information must be reflected:

• FULL NAME. and the position of the responsible person to whom it is directed;
• company details (old and new);
• the text of the appeal indicating the reasons for these changes;
• the date from which it is planned to introduce a change in details;
• signature of the head of the enterprise and the date of the letter.

If a company has not previously had to deal with such cases, then it can borrow an approximate sample from its partners. "Notice of change of details" must be sent in advance so that the addressee has time to respond to it accordingly. You can send such a letter in different ways:

• deliver in person;
• send by mail;
• send by telephone.

To make the information as complete and understandable as possible for partners, it is better to use an indicative sample for compiling such letters. The notification of the change of details must contain only reliable data. Otherwise, serious problems may arise in the work of the enterprise.

Compilation rules

Usually, a notification letter about the change of details is first sent to all counterparties and creditors. There is no special unified form for its compilation. As a rule, the text of such a document is compiled arbitrarily, depending on the tasks set by the sender. To draw up such a letter, the usual rules for compiling business papers are used. It may be written:

• on a sheet of A4 format;
• on company letterhead.

The latter option indicates the official nature of the correspondence, therefore it is preferable. All information in the letter is presented in sequence. This makes it easier to understand.

Like any other business paper, this letter should consist of several parts:

1. "Hat". It contains complete information about who the message is intended for.
2. The name of the document, which clearly states its intended purpose.
3. Information part.

When compiling such a letter, it is imperative to mention how the ongoing changes will affect further cooperation between counterparties. This is a kind of precautionary measure that will help to avoid possible disagreements and undesirable consequences in the future.

For each organization, there is a certain set of information called "requisites", without which it cannot perform any operations. They must be contained in any letter, contract, payment order and other document in order to recognize its validity. In the event of a change in such data, the company is obliged to send a corresponding letter to its counterparties about the change of details.

Mandatory Information

Requisites are the data that each company receives upon registration. They are indicated in the constituent documents and are a prerequisite for performing various types of operations. Such background information should be contained in all documents drawn up by this organization. In case of any adjustments, she should immediately send a letter to her partners about changing the details.

Upon registration, each company is assigned:

• taxpayer identification number (TIN);
• legal address in accordance with registration;
• main state registration number (OGRN);
• physical address (specific location);
• postal address (place where correspondence should be sent);

• code of the reason for registering it (KPP);
• data on the authorized bank through which it carries out all settlement operations;
• bank identification code of the payer's bank (BIC);
• settlement and correspondent accounts.

In the event of a change in at least one of these data, the enterprise must immediately notify its debtors and counterparties. A delay can lead to quite serious consequences. The company must send a letter to them about the change of details.

Rules for compiling a document

There are no trifles in business correspondence. Especially if it concerns such important things as props. Different situations can happen in life: a change of management, an authorized bank or one of the available addresses. In any of these cases, the enterprise is obliged to inform those with whom it directly cooperates. This is even noted in the Civil Code of Russia. The letter about the change of details must have a certain uniform style. Such a document, as a rule, is a statement in a certain sequence of the following information:

1. The name of the organization to which it is directed.
2. Full name of the head.
3. New and old props.
4. The reason that prompted the company to make such changes.
5. Additional information.
6. Date of this document.
7. Signature of the head of the company.

Information can be sent by mail with a mandatory notification. This must be done in advance so that the data during the delivery time is not outdated. In some cases, it is recommended to use electronic mailing lists or send information by fax.

Change of address

Some organizations do not have their own premises and are forced to rent them through the conclusion of appropriate agreements. But sometimes it becomes necessary to change the location. In this case, an ignorant client can get into a difficult situation. To prevent this from happening, you need to write a letter about changing the details of the organization and send it to all existing partners.

First of all, this applies to counterparties and creditors, since the company is in certain contractual relations with them. This letter is usually written on company letterhead. In extreme cases, you can use an A4 sheet, putting a corner stamp on it in the upper left part. First, a so-called hat is drawn up. It is located in the upper right corner and represents information about who the message is sent to. Next comes the name of the document (“Information letter” or “On the change of details”). After that, the necessary information is placed in the main text. The document ends with the signature of the head and is certified by a round seal.

Changing payment details

If an enterprise changes its bank or at least one of its existing accounts, it must also inform all interested parties of such actions. In this case, a letter about changing bank details is drawn up in the form of a notification. It can be addressed to a separate counterparty or be a single document, which will be called “Notice of a change in bank details”.

The design rules remain the same. True, the text is better to compose in the following sequence:

1. The reason for the change, indicating the number, date and title of the document on the basis of which this is done.
2. The specific date from which the changes will be made.
3. Information about new props.
4. Learn more about follow-ups. Here it should be noted whether all previously concluded agreements remain in force.

Such information must be reported a few days before their occurrence. Please note that the delivery of such a letter will take some time. In addition, the partner will also need to make appropriate changes at home.

Letter #1

I hereby inform you that from today the postal and legal address of Stroy-Master LLC has been changed.

Current legal address: (new data)

Current mailing address: (new data)

Starting today, I ask you to indicate the new data of Stroy-Master LLC in all documents. If you have previously completed the documents, indicating the previous addresses, I will be very grateful if you treat with understanding and correct them for our current data.

Until May 05, 2014, a new agreement will be sent to your postal address for signing.

Sincerely,

Peter Ivanov.

Letter #2

Dear Victor Alexandrovich,

LLC "Stroy-Master" notifies you about the change in the details in the bank serving us.

Current current account - (new data).

I ask you to make all payments from today on the specified account.

Sincerely,

Petr Ivanov

Letter #3

Dear Victor Alexandrovich,

I hereby inform you of the change in the details of our organization. From today, I ask you to make payments on a new current account:

(new data)

Sincerely,

Letter #1:

Dear Ivan Ivanovich ,

I hereby inform you that since [date] of the year, the legal and postal addresses of [name of organization] have changed.

Legal address: [new address].

Postal address: [new address].

I ask you to indicate the above changes in the details of [name of organization] in all documents. If the documents were issued after [date] according to the old details, I kindly ask you to treat them with understanding and redo them.

By [date], an additional agreement to the contract will be sent to your address for signing.

Sincerely,

Petr Petrov

Letter #2:

Dear Ivan Ivanovich ,

Letter of change of details

In the event of a change in the details of the organization after all the changes are reflected in the constituent documents, the company's lawyer must draw up a letter and send it to the addresses of all known counterparties and creditors. The letter must be printed on the letterhead of the enterprise in any form.

The Civil Code of the Russian Federation obliges to notify about the change of details, which is always reflected in the drafting of contracts. The need to write a letter on the change of details is dictated, first of all, by the fact that each contract obliges to notify any of the parties about significant changes in the terms of the contract, and the change of details is such a condition.

In a letter, it is best not to state the information dryly, but in the form to address a specific person by name, and only after that formulate the meaning itself. The letter must end with the signature of the authorized executive body on behalf of which the letter was drawn up.

Sample letter on change of details download (Size: 27.0 KiB | Downloads: 12 073)

Outdated form or article? Please click!

Notification of changes in bank details of ES-prom LLC

In connection with the change of the servicing bank, there have been changes in the bank details of ES-prom LLC. We ask you to make payments on invoices and existing agreements with the company LLC "ES-prom" to the current account in the Branch of "Gazprombank" (OJSC) in Samara.

Respectable partners!

LLC "ES-prom" informs its counterparties about changes in the bank details of the company. In connection with the transition to settlement and cash services in the Samara branch of Gazprombank (OJSC), from December 4, 2013, we ask you to make payments on invoices and existing agreements with the company ES-prom LLC using the following details:

Seminars

Change of bank details.

We present to your attention a memo in case your company decided to change banks. The most difficult thing when changing a bank is to notify the tax office and funds about the change in bank details in time. You will make your life much easier if, without waiting for the notification of the credit institution, check with the bank employees whether a new current account has been opened. By sending messages to the funds and the IFTS in a timely manner, you will avoid claims from them and fines.

1. It is necessary to prepare documents for opening a new current account. If your company has decided to change the servicing bank, it is better to open a new account before the old one is closed. All that is needed for this is to prepare a package of documents and conclude an agreement with the bank. The list of all necessary papers is specified in Chapter 4 of Instructions of the Bank of Russia dated September 14, 2006 No. 28-I.

Documents required to open a current account

Almost all documents can be submitted as copies. You can certify them yourself, or a bank employee will do it. In any case, you will need to have original documents with you. Some documents may be requested by the bank to be notarized.

You need to prepare a signature sample card yourself. For this document, the established form is provided in Appendix No. 1 to Instruction No. 28-I.

In addition, the bank may require you to fill out a questionnaire drawn up in accordance with the requirements of the Regulation of the Central Bank of the Russian Federation of August 19, 2004 No. 262-P. As well as additional documents, such as an extract from the Unified State Register of Legal Entities.

2. The next thing you will need to do is report the new account to the tax office and funds.

You need to notify the tax office and funds about the new current account. This must be done within seven working days (subclause 1, clause 2, article 23 of the Tax Code of the Russian Federation and clause 3, article 28 of the Federal Law of July 24, 2009 No. 212-FZ). it is better to bring notifications in duplicate so that one of them remains with you. On the second, an employee of the inspection or fund will mark that you have provided a notification. Also, messages can be sent by a valuable letter with a description of the attachment.

How to notify the tax authorities. It is necessary to notify the inspection in a special form No. C-09-1. It was approved by order of the Federal Tax Service of Russia dated June 9, 2011 No. MMV-7-6 / [email protected] The same order establishes the electronic format of the message. If the company is late with the deadline, then it faces a fine of 5,000 rubles. (Article 118 of the Tax Code of the Russian Federation). The director or other responsible employee may be fined from 1,000 to 2,000 rubles. (Article 15.4 of the RF Code of Administrative Offenses).

You only need to notify the tax office at the location of your company about the new account. So, it is not required to send notifications about opening an account to the inspection where the branch is registered. The largest taxpayers also need to send messages about opening accounts to the IFTS at their location. And not at the place of registration as the largest taxpayers.

However, here the question arises - from what moment should the seven-day period for notifying the inspection be counted - from the moment an account is opened or a notification is received from the bank? There is no single opinion on this matter. And tax officials often try to fine companies for violating the deadline. For example, if more than seven days pass from the date of opening to the day when the company receives a message from the bank.

Although, in most cases, the judges still take the side of the companies. Thus, the Presidium of the Supreme Arbitration Court of the Russian Federation, in its resolution of July 20, 2010 No. 3018/10, recognized the point of view of the inspectors as unlawful and indicated that the seven-day period cannot be calculated before the company receives official confirmation from the bank.

So that the dispute with the inspectors does not reach the court, it is better to make sure in advance. To do this, after the agreement with the bank is signed, you need to call there and clarify whether the account is open. And if the account is open, then send a notification to the IFTS.

How to notify the FIU. The recommended form to use to report a new account to the Pension Fund of the Russian Federation is available on the department's website www. pfrf.ru in the section "For employers/Payment of insurance premiums and reporting/Reporting and the procedure for its submission/Recommended sample documents". The pension fund even offers two forms to contributors. One for a message about opening or closing an account, the other in case some account details have changed.

How to notify the FSS of the Russian Federation. The form of the message in social insurance is given in the letter of the FSS of the Russian Federation dated December 28, 2009 No. 02-10 / 05-13656. If the company notified the funds about the new account late, the responsible employee may be fined from 1,000 to 2,000 rubles. (Article 15.33 of the Code of Administrative Offenses of the Russian Federation). Also, fund employees can fine the organization under Article 48 of Federal Law No. 212-FZ for 50 rubles. as for non-submission of documents.

3. The next step is to transfer money from the old account to the new one.

It is likely that there are funds left in the account that you no longer plan to use. Therefore, in advance, even before its closing, transfer the balance of money to the new details. When terminating the contract, the bank in any case returns the balance of money to you either through the cash desk or transfers it to another current account. But keep in mind that this will not happen immediately: bank employees are given seven days for this procedure after the account is closed.

4. Then you should close the settlement account that you no longer need. If you decide to close the current account, then you need to terminate the agreement with the bank. You can do this at any time (Article 859 of the Civil Code of the Russian Federation). For this, a simple statement is enough on your part.

When closing a current account, do not forget to return to the bank all unused cash checkbooks with the remaining unused checks and stubs (clause 8.4 of Instruction No. 28-I).

The bank is obliged to close the account even if you have unfulfilled settlement documents (clause 8.5 of Instruction No. 28-I). Even if these are requirements from the tax office or bailiffs. In such a situation, the bank will send the payment documents back to the claimants, indicating the reason why it is impossible to withdraw money.

If there are no funds on the account and you have not carried out any transactions on it for two years, then the bank can close it unilaterally (clause 1.1 of article 859 of the Civil Code of the Russian Federation). The same is possible in a situation where there are not enough funds on your account for the commissions provided for by the bank agreement. In this case, the bank will send you a notification asking you to pay the missing amount. And if you do not pay it within a month, the court has the right to close the account at the request of the bank (clause 2, article 859 of the Civil Code of the Russian Federation).

5. After that, it is necessary to notify the tax office and funds again about the closure of the account. It is necessary to send notifications to the IFTS and extra-budgetary funds within seven days, since the law obliges them to inform them about the closure of settlement accounts. All forms of documents are identical to those described above (when it came to opening an account). If the company forgot to notify the tax authorities (funds) about the closure of the account or did it later than the deadline, then the penalties for this are the same as in the case of opening an account.

6. Now it remains to communicate new data to counterparties. It is important not to forget to notify counterparties of the new bank details. Otherwise, the company risks not getting paid on time. You can report a new account using a letter in which you indicate all the new data on the current account.

Letter of change of details

A letter on the change of details is a document that is one of the types of business correspondence in an enterprise. The need to write this document appears in the event of changes to the constituent documents of the enterprise.

Details of the enterprise are a mandatory condition of the concluded contract. In this regard, it is necessary to inform all counterparties and creditors about their change. This obligation regarding informing counterparties is provided for by the Civil Code of the Russian Federation.

A letter on the change of details is drawn up in the same form for all counterparties, as well as creditors of the enterprise, regardless of their activities and forms of ownership. The document must be legally certified.

The letter about the change of details assumes the display of the following information:

In the text of the letter, it is advisable to mention that changing the details in no case entails changing the rights and obligations of the parties or other provisions of the previously concluded agreement. Also make a note about the invalidity of the old details from a specific number. This information serves as a precautionary measure for possible disagreements between counterparties.

The letter on the change of details does not have a specialized form. In this regard, this document is drawn up on the letterhead of the enterprise either in writing or in electronic form. In this case, an arbitrary form of writing in an official business style is used. The document can be delivered to counterparties in the form of a letter (preferably with a note of receipt), fax or via e-mail.