1c driving standard. Transport, logistics software for automating accounting in transport, logistics and forwarding companies

Automation of transport logistics management processes is primarily relevant for companies with their own fleet of vehicles. Such companies need to keep track of the costs of their own fleet and find ways to optimize them. Module " Vehicle management» — an integral part of the system — allows you to solve the whole range of tasks for accounting and management of the fleet of vehicles on 1C in transport companies and trade and manufacturing enterprises with their own vehicle fleet.

The module can also be used as a standalone automated vehicle management system based on the 1C:Enterprise platform.

The Vehicle Management module provides the following functionality:

Accounting for own vehicles

The system keeps a full record of own vehicles. For each vehicle, it is possible to set its capacity and carrying capacity, model, registration number, release date, work schedule, according to which this vehicle can be scheduled for flights.

Accounting for fuel and lubricants

AXELOT keeps records of various types of fuels and lubricants: fuel, washer fluids, coolants, etc. For each type of vehicle, its own fuel consumption rates can be filled in according to a given calculation formula. The cost of fuel and lubricants is taken into account in the future when generating analytics for the total cost of transportation.

The system provides for the possibility of fixing fillings and drains of fuel to control changes in fuel and lubricant residues in each vehicle. Refueling fixing is possible in manual or automatic mode by downloading data from fuel cards with various gas stations.

Accounting for tires, components and assemblies

The vehicle management system keeps records of tires, components and assemblies used at the enterprise.

The system controls the production of each unit in accordance with the established operational standards of use.

Aggregates can be accounted as stock balances. It is possible to fix the receipt, write-off or movement of units between warehouses.

Issuance of waybills

To account for fuel and lubricants in automated transport management system Waybills are used, which contain data on fuel consumption, fuel refills and discharges, initial and final mileage, engine hours. The waybill can be filled in automatically based on data from the relevant sensors installed in the vehicle body.

Together with the Waybill, such accompanying documents as a power of attorney and itinerary can be issued for the flight.

When filling out a waybill, fuel and lubricant consumption rates are calculated in accordance with the order of the Ministry of Transport of Russia dated 03/14/2008 N AM-23-r (as amended on 05/14/2014) "On the implementation of the methodological recommendations" Consumption rates of fuels and lubricants in road transport ".

The waybill also takes into account refueling and discharge of fuel and lubricants. The facts of refueling and discharges can be verified according to trackers using the functionality of satellite monitoring and the availability of appropriate sensors.

Scheduled maintenance and repairs

In a platform developed 1C vehicle management system from AXELOT, planning and recording of scheduled maintenance (TO) and repairs is carried out. Within this block, the operations of installing/replacing tires or installing/replacing additional equipment installed on the vehicle can also be performed.

A maintenance schedule is set for each vehicle model. According to this schedule, the system warns of an imminent need for maintenance.

It is possible to schedule repairs for each work site in the system.

When carrying out repair and maintenance work, the following can be monitored using the system:

• planned and actual time of work execution;
• used spare parts and their cost;
• the cost of the work itself;
• installed equipment and tires.

Repair and maintenance costs can be allocated according to predefined allocation rules for specified cost items.

Document accounting

AT vehicle management system registration of documents of vehicles and drivers, such as, for example, driver's licenses, passports, insurances, etc., has been implemented.

AXELOT TMS X4 keeps track of document expiration dates and provides early notification of the need to replace expired documents.

For each document, scanned copies of documents can be attached.

1С: Vehicle management provides comprehensive support for business processes in transport organizations and divisions, allows you to receive and use the information necessary for making management decisions and ensuring accounting for the organization's activities. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the possibility of its easy integration with 1C software products on the 1C:Enterprise 8 platform.

Main functionality of the configuration:

• Accounting for orders for vehicles, a convenient graphical interface for distributing orders by vehicles, tracking the status of task completion, debt control when accepting an order;
• Issuance and processing of the following waybills:
  • Passenger car ();
  • Truck ( , );
  • Special car ();
  • Intercity car ();
  • bus();
  • Individual Entrepreneur (Forms No. , );
• . All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep records of fuel consumption for vehicles with an unlimited number of equipment and trailers.
• Calculation of production in waybills for various parameters. The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using directories, you can set up any arbitrary production parameters and further analyze this information;
• Simultaneous accounting of fuel purchased in various ways:
  • purchased for cash;
  • received by coupons;
  • purchased with non-cash payment cards;
  • issued from the warehouse of the enterprise;
  • obtained from a third party supplier;
• The settings of the table for the dependence of fuel consumption standards on temperature greatly facilitate the work when calculating waybills in regions with frequently changing seasonal temperatures;
• The ability to use a pre-filled reference book of vehicle models (more than 500 models) with established fuel consumption rates;
• Budgeting:
  • Formation and execution of the investment budget;
  • Formation and execution of the budget of operating costs;
• Fleet planning:
  • Short-term planning (from one to several days);
  • Long-term planning (from a month and above);
  • Planning by types of transportation and customers;
• Settlement Accounting:
  • System of internal settings of price lists and tariffs for departments of the organization;
  • Accounting for payment documents for mutual settlements with counterparties;
• Exchange with external systems:
  • Data exchange with GPS navigation systems;
  • Interaction with GIS;
  • Downloading data from processing centers on detailing fuel fillings;
• Accounting for the maintenance and repair of vehicles;
• Accounting for number tires and batteries;
• Analysis of the costs and profitability of the operation of vehicles;

Most of the subsystems are open for reading and making changes, a smaller part of the code is closed and protected by a hardware protection key.

On this page of our site you can learn how to download data from programs of the AutoSoft AutoEnterprise family in 1s

How to upload data from AutoEnterprise 10 AutoSoft

The appearance of the module for loading information from systems of the AvtoEnterprise 10 family of AutoSoft into the 1C Accounting program

Transferred from the program "AutoEnterprise 10" AutoSoft to the program 1s Accounting directory of counterparties

Only those counterparties are transferred to 1s for which documents were created during the period specified in the upload module from AutoSoft. When resynchronizing, clients are not duplicated, but only the data changed in them is updated, for example, phone number, legal entity. address etc. .

Journal of operations of the program 1s Accounting after importing data from the program AutoEnterprise 10 AutoSoft

Consider the results of importing into the 1C Accounting program in more detail

Transfer of receipts of goods posted in the AutoEnterprise 10 AutoSoft program (Receipt invoices) to the 1s Accounting program

Invoice in the program AutoEnterprise 10 AutoSoft

Invoice transferred to the program 1s Accounting from the program AutoEnterprise 10 AutoSoft

Transferring write-offs of goods posted in the AutoEnterprise 10 Autosoft program (Invoices) to the 1s Accounting program

Invoice in the program AutoEnterprise 10 Autosoft

Transferred to the program 1s Accounting invoice from the program AutoEnterprise 10 Autosoft

Transferred goods from the program AutoEnterprise 10 AutoSoft to the directory Goods of the program 1c Accounting

Transfer of Work Orders carried out in the AutoEnterprise 10 AutoSoft program to the 1s Accounting program

Job Order in AutoEnterprise 10 Autosoft, Client information section

Order-Order in the program AutoEnterprise 10 AutoSoft, section Work on the car

Transferred to the program 1C Accounting Order-Order from the program AutoEnterprise 10 AutoSoft, section Work on the car

Transfer of work from the Work Order of the AutoEnterprise 10 AutoSoft program to the directory Services of the program 1c Accounting

Order-Order in the program AutoEnterprise 10 AutoSoft, section Goods written off for car repairs

Transferred to the program 1C Accounting Work Order from the program AutoEnterprise 10 AutoSoft, section Goods written off for car repairs

Transfer of goods from the program AutoEnterprise 10 AutoSoft to the directory Goods of the program 1c Accounting

Versions of 1C in which the module works

Joint solution 1C:Enterprise 8. Vehicle management. Standard is a software product for automating the processes of operational and managerial accounting in motor transport companies and organizations, as well as in transport departments of various industrial, commercial and other enterprises using vehicles for corporate purposes.

Configuration 1C: Enterprise 8. Vehicle management. The standard is an independent software product created on the 1C:Enterprise 8 platform, the operation of which does not require the purchase of any additional products on the 1C 8 platform.

Nevertheless, "1C: Standard Motor Transport Management" is very flexible and technologically integrated with standard 1C products into a common information base:

1C: Trade management;

1C: Enterprise accounting;

1C: Manufacturing enterprise management.

Price for 1C - Transport Management Standard

• 1C:Enterprise 8. Vehicle management Standard 25800 RUBBuy
• 1C: Motor transport management Standard. Client license for 1 w.m. 8 500 rub.
• 1C: Motor transport management Standard. Client license for 5 r.m. 37 500 rub.
• 1C: Motor transport management Standard. Client license for 10 rub. RUB 73,500
• 1C: Motor transport management Standard. Client license for 20 rub. RUB 138,975
• 1C: Motor transport management Standard. Client license for 50 rub. RUB 327,000
• 1C: Motor transport management Standard. Client license for 100 rub. RUB 572,250

1C:Enterprise 8. Vehicle management can be divided into the following functional modules:

Control room module;

PTO module;

Fuel accounting module;

Repair accounting module;

Warehouse accounting module;

Settlement module;

Driver accounting module;

Cost accounting module;

Planning module.

Control room module

Dispatch program module 1C: Vehicle management serves to accept orders for vehicles, create a daily order for the release of route sheets and vehicles, issuing waybills and processing them.

Orders for vehicles can be received both from internal divisions of the enterprise, and from third-party contractors. The order may specify: cargo characteristics, transport requirements, transportation route. It is also possible to control the status of the order.

PTO module

Using the reference books "Vehicle Models", "Vehicles", "Vehicle Equipment", all necessary information is taken into account:

Accounting for the production of vehicles and equipment;

Maintaining a directory of vehicles;

Monitoring the timing of tire and battery replacement;

Accident accounting;

Maintenance planning;

Control of the validity of various documents: OSAGO policies, driver's licenses, medical certificates, etc.

Fuel accounting module

Fuel and lubricants module of the 1C software package: Vehicle management is intended for operations of accounting for the receipt, issue and consumption of fuel and lubricants. For registration of receipt and issue of fuels and lubricants, the documents "Receipt of goods" and "Refilling of fuels and lubricants" are used. The calculation of fuel consumption is carried out in waybills. To process the return of fuel from the vehicle to the warehouse, there are special documents for draining fuel and lubricants.

Repair accounting module

This module is designed to account for orders for repair and maintenance of vehicles, as well as accounting for scheduled maintenance and repairs, replacement of batteries and tires. Repair accounting module of the program 1C: Motor transport management allows you to keep records of repairs performed both at the enterprise’s own repair zone and at third-party car service centers.

Warehouse module

Warehouse module effective in carrying out various warehouse operations: receipt of products and materials to the warehouse, control of movement between warehouses and write-off of goods. The write-off procedure for materials can be carried out in one of the following ways: LIFO, FIFO and average.

Settlement module

AT settlement management module of the program 1C: Transport Management the functions of accounting for tariffs and price lists, calculating the cost of transport services, issuing invoices, acts and registers for the services provided were used.

The built-in tariff guide with a complex hierarchical structure allows you to set different scopes for price lists: for routes, for counterparties and counterparty agreements, for vehicle models.

Driver accounting module

This module allows you to solve two main tasks: payroll according to waybills and accounting for drivers' working hours. The calculation of the working time of drivers is made in the process of processing travel and repair sheets. Special documents are also available that allow you to set various deviations in the use of working time. The module provides accurate time tracking for multi-day trip sheets and night shifts.

Cost accounting module

Cost accounting module serves to keep records of direct costs, distribution of indirect costs between vehicles. The module accepts reports on expenses by vehicles, cost items, customers and departments and analyzes the profitability and efficiency of each vehicle.

Cost accounting module of the program 1C: Vehicle Management allows you to set different cost plans and properly account for the cost of providing transportation services to third-party customers and the internal costs of operating vehicles for corporate purposes of the enterprise.

Comparison of the functionality of the software products "1C: Motor transport management Standard" and "1C: Motor transport management Prof"

Subsystem name

Standard

Prof

Order management and dispatching subsystem.

The following new features have been added to the Pro version:

• Upon receipt of an application for a vehicle, debt control for the counterparty is carried out;
• It is possible to replace trailers in the waybill;
• Special waybills are available for construction equipment: truck crane, ESM-, ESM-2, ESM-3, ESM-7.
• Possibility of operational planning of vehicles using AWS.

Prices:

The joint solution "1C: Motor transport management Prof" is designed to automate management and operational accounting in motor transport enterprises and organizations, as well as in motor transport divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C:Enterprise 8 platform that does not require the purchase of additional products on platform 8.

The program "1C: Motor transport management Prof" consists of eight main subsystems (Figure 1):

• Order management and dispatching subsystem;
• PTO subsystem;
• Fuel accounting subsystem;
• Repair accounting subsystem;
• Warehouse accounting subsystem;
• Settlement subsystem;
• Driver accounting subsystem;
• Cost accounting subsystem.
• Planning subsystem;
• Subsystem of budgeting;
• DDS subsystem;
• Monitoring subsystem.

ORDER MANAGEMENT AND DISPATCHING SUBSYSTEM

The subsystem for managing orders and dispatching is designed to accept orders for vehicles, issue orders for the release of vehicles and the formation of route sheets, the formation and processing of waybills.

Orders for vehicles can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the route of transportation, parameters of the cargo, requirements for the vehicle. The program provides tracking of partially completed orders. When accepting an order, the debt of the counterparty is controlled.

The release order for the production of cars is issued taking into account the various modes of operation of the vehicle and the work schedules of drivers. At the same time, the program automatically checks whether the car is suitable for the flight according to the following indicators:

• the car is not in the current repair;
• the car does not have an upcoming scheduled maintenance;
• the car does not have expired documents (OSAGO policy, any certificates, etc.).

The program allows you to write out and process waybills of the following types:

• Time-based truck (Form No. 4-P);
• Piece-work truck (Form No. 4-C);
• Special car (Form No. 3 special);
• Intercity car (Form No. 4-M);
• Construction machine (ESM1, ESM2, ESM3, ESM7);
• Non-public bus (form No. 6 special);
• Passenger car (Form No. 3);
• Waybills of individual entrepreneurs.

Issuance of waybills can be performed in two ways: manually entering each ticket and automatic batch issuance. The batch statement mode is especially convenient for large enterprises, since it allows generating and printing waybills within a short period of time with minimal involvement of the dispatcher. When forming a new waybill, the remaining fuel in the tanks and the readings of the speedometer of cars are automatically transferred from the previous voucher. After the final processing of the waybill, the program calculates such production parameters as time on duty, at work, in idle time, mileage with and without cargo, weight of the transported cargo, cargo turnover, number of trips and operations, etc. The necessary production parameters are configured by users through a special directory. Also for drivers, the waybills provide for the accrual of salary based on the results of work.

Based on the waybill data, the program allows you to generate a variety of analytical reports:

• Report on the development of vehicles;
• Mileage report;
• Equipment operating time report;
• downtime report;
• Journal of waybills (form TMF-8);
• Vehicle operation card;
• Statement of technical and operational indicators;
• Vehicle state diagram.

The functionality of the program allows users to track the condition of cars, for example:

• The car is scheduled for the flight (the order has been issued);
• The car is in flight;
• Car under repair;
• The car is mothballed, etc.

The execution of such documents as the order for the release of the vehicle, the waybill, the repair sheet automatically change the state of the car. In addition, the user, using a special document "Vehicle Disposition", can set any state and location of the car.

TRANSPORT MONITORING SUBSYSTEM

In this subsystem, the task of transport monitoring is solved in several ways:

• Using the built-in system "1C: Satellite Monitoring Center" developed by ITOB (http://www.itob.ru/).
• By downloading data from the Dynafleet satellite monitoring system (http://www.volvotrucks.com/trucks/russia-market/ru-ru/services/Transport%20information%20system%20Dynafleet/Pages/dynafleet_online_main.aspx).
• Loading data from the Omnicomm satellite monitoring system (http://www.omnicomm.ru/).
• Loading data from intermediate files of arbitrary open format using custom processing.

VET SUBSYSTEM

The main purpose of the PTO subsystem is to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacing tires and batteries, schedule maintenance, record accidents, control the expiration of documents such as OSAGO policies, medical certificates, driver's licenses, etc.

The directories "Vehicles", "Vehicle models", "Vehicle equipment" keep records of all the necessary information:

• Garage and state number;
• Engine number, chassis, body, VIN, color;
• Overall and useful dimensions;
• Own weight and carrying capacity;
• Number of axles and wheels;
• Engine type and power;
• Type of fuel and fuel consumption rates;
• Standards for the passage of scheduled maintenance;
• Issued documents (OSAGO policies, certificates, etc.);
• Installed tires, batteries, first aid kits, walkie-talkies and any other equipment;
• Fixed crew.

In 1C: Motor Transport Management Prof, it became possible to use the business process mechanism when registering commissioning, moving between departments and organizations, and disposing of cars.

Accounting for the production of vehicles and equipment is carried out on the basis of waybills. When processing waybills, the program calculates the specified production parameters (total mileage, freight turnover, operating hours, etc.) and uses them in the future to generate various analytical reports and control the passage of scheduled maintenance.

SUBSYSTEM OF FUEL ACCOUNT

The subsystem is designed to set fuel consumption rates, accounting for the receipt, issue and consumption of fuel and lubricants.

The receipt and issue of fuel and lubricants is documented by the documents "Receipt of goods" and "Refilling fuel and lubricants", the calculation of fuel consumption is carried out in waybills. In case of return of fuel from the vehicle to the warehouse, special documents are provided for draining fuel and lubricants.

The program implements the possibility of registration of gas stations of the following types:

• From stock;
• For cash;
• By plastic card;
• By coupons;
• From the supplier.

For cases of fueling with plastic cards, the program implements additional accounting options - loading data from reports with fueling details and automatic comparison with data entered on the basis of drivers' receipts. The program delivery includes processing for downloading data on gas stations of the following processing centers:

• Lukoil-Intercard;
• Autocard;
• Sibneft;
• TNK-Magistral;
• Gazpromneft.

For other processing centers that are not included in this list, but provide fueling detail reports in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of these data into the program and their further verification with driver reports.

The calculation of fuel consumption is performed in the waybill during its processing. The standard consumption is calculated according to the consumption rates, which are configured in the reference book "Vehicle Models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

• linear expense per run;
• the cost of transport work and the change in its own weight;
• the cost of the heater;
• special work expenses equipment;
• expense of additional operations;
• the cost of starting the engine;
• the cost of mileage when performing special work;
• idle time with the engine running.

In addition, the program provides for accounting for seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuel and lubricants are presented in the following reports:

• Statement of the movement of fuel and lubricants;
• Statement of receipt-expenditure of fuel and lubricants;
• Refueling of fuels and lubricants;
• List of comparison of fuel consumption by drivers;
• Statement of issuance of coupons for fuel and lubricants;
• List of comparison of gas stations on plastic cards.

REPAIRS AND SERVICING SUBSYSTEM

The subsystem is designed to account for orders for the repair and maintenance of vehicles, accounting for repairs and scheduled maintenance, replacement of tires and batteries, and additional equipment. The program allows you to keep records of repairs performed both in your own repair area and in third-party car services.

SUBSYSTEM OF WAREHOUSE MANAGEMENT

The subsystem is intended for carrying out warehouse operations: receipt of goods and materials to the warehouse, internal movement between warehouses, write-offs, inventory counts. Write-off of materials can be performed in one of the ways: FIFO, LIFO and average.

The program also provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

SUBSYSTEM OF ACCOUNTING FOR PROVIDED TRANSPORT SERVICES

The mutual settlements management subsystem implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

The tariff guide has a complex hierarchical structure that allows you to configure different scopes of price lists: for counterparties and counterparty agreements, for routes, for vehicle models. Tariffs can be set for any production parameter, the program allows you to set the dependence of the tariff on the amount of work performed, to set fixed tariffs.

PLANNING SUBSYSTEM

The planning subsystem implements the ability to create plans for the operation of vehicles and further plan-fact analysis.

Work plans can be set at intervals from one day to a year and configured in the following sections:

• Cars;
• car models;
• Car types;
• Nomenclature;
• nomenclature groups.

Actual data is generated on the basis of processed waybills. Based on the entered plans and closed waybills, you can generate a plan-fact analysis report.

BUDGETING SUBSYSTEM

The budgeting subsystem is designed to perform the following functions:

• planning of funds and the financial condition of the enterprise for any period in the context of turnover by budget items and balances according to the chart of accounts using the necessary analytical sections, incl. by models and types of vehicles;
• preparation of the company's master budget (income and expense budget, cash flow budget, forecast balance sheet) and other working budgets;
• monitoring the compliance of planned and actual data with established targets;
• monitoring the compliance of current spending plans with the work plan for the period and analyzing the execution of budget requests;
• compilation of consolidated reports based on monitoring results;
• multidimensional analysis of deviations of planned and actual data.

SUBSYSTEM OF RECORDING THE WORK OF DRIVERS

In this subsystem, two main tasks are implemented: accounting for the production and working hours of drivers and calculating wages according to waybills.

The calculation of the working time of drivers is performed when processing waybills and repair sheets. In addition, it is possible to introduce various deviations in the use of working time by drivers using special documents. Based on these data, a time sheet is automatically generated - a unified form T13.

The calculation of accruals on the wages of drivers in the program is carried out in various ways:

• At piece rates from production;
• Percentage of revenue;
• Percentage of other accruals;
• Fixed amount;
• Surcharge for night hours.

A flexible system of filters allows you to configure the effect of tariffs only for certain routes, contractors, vehicle models (for example, if a driver works on one route, then the salary will be calculated at one tariff, and if he switches to another route, the tariff will automatically change). The program provides for the possibility of combining tariffs into tariff plans, which will be relevant for organizations with a large number of drivers.

COST ACCOUNTING SUBSYSTEM

The cost accounting subsystem allows you to keep track of direct costs, distribute indirect costs between vehicles, receive reports on costs by vehicles, cost items, customers and departments, as well as analyze the profitability of each vehicle. The ability to set up different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in a different way.

Direct costs are determined on the basis of travel and repair sheets: the cost of fuel and lubricants, the cost of repairs and maintenance, wear and tear of vehicles and tires. In addition, a separate document can take into account any other costs for cars.

Indirect costs are distributed between vehicles according to one of the following algorithms:

• In proportion to the book value of the car;
• In proportion to the production of the car (for example, mileage);
• Equal between all cars.

Comparison of the functionality of the program "1C: Motor transport management 8 Standard" and "1C: Motor transport management 8 PROF"