How to write a description examples. Examples of positive characteristics (sample from the place of work)

Often, various government agencies and non-governmental organizations require a reference from the place of work. For example, when applying for a new job or a job, to a court in civil, labor, criminal cases, as part of or considering a protocol on an administrative offense.

Strictly speaking, compiling a job description is the task of the personnel department. But most often such a document is drawn up by the employee himself, and is signed by the immediate supervisor and the main employer (chief manager). We will tell you how to draw up such a document on your own, what to indicate in its content, and also place an example of a characteristic from the place of work for the possibility of using it as a sample.

An example of a job description

Limited Liability Company "Latest Electronic Technologies"

TIN 364616841365 PSRN 3546516546 legal address: 394054, Voronezh, st. Koltsovskaya, 49

Characteristic

This reference is issued to Valery Stepanovich Abakumov, born on March 30, 1972, who has been working in the Newest Electronic Technologies Limited Liability Company from January 15, 2012 to the present as an electrician for the repair and maintenance of electrical equipment.

Abakumov Valeriy Stepanovich, born March 30, 1972, has been working under an employment contract at Latest Electronic Technologies LLC since January 15, 2012 as an electrician assistant, since December 12, 2015 as an electrician for the repair and maintenance of electrical equipment, 3 qualification.

He has a higher education as an auto mechanic, series PN No. 687461, issued on June 25, 1996 (Vologda State Technical University), secondary vocational education, diploma of the Voronezh College of Welding and Industrial Technologies, series AC No. 65874351, issued on June 20, 2011.

Marital status: married, 2 children.

During his work at the Newest Electronic Technologies LLC, Abakumov Valery Stepanovich proved himself to be a professional, competent and responsible employee. In the duties of Abakumov V.S. includes participation in the repair, inspection and maintenance of electrical equipment, repair of transformers, switches, rheostats, magnetic starters, reconstruction of electrical equipment, processing of insulating materials.

Strives for advanced training (during his work he increased the category). He has no disciplinary sanctions, he was repeatedly encouraged by cash bonuses based on the results of his work. During the period of labor activity, there were no emergency situations with objects of work. Hardworking, high performance.

Non-conflict. He is on friendly terms with colleagues, shows delicacy and patience. Restrained, correct. He is distinguished by punctuality, high demands on himself and the desire for professional growth. He has proven himself to be an enterprising, responsible and reliable specialist, capable of completing assigned tasks on time. Able to independently make decisions in difficult situations and be responsible for the result of their activities.

This characteristic is issued for presentation at the place of demand.

CEO of Latest Electronic Technologies LLC

Viktorov V.V.

When a characteristic from the place of work is used

In Soviet times, such a document was very common. It was required for every new job placement, transfers, etc. But even now the characteristic from the place of work has not lost its significance. Such a document can be used in cases, in labor disputes, etc. as.

There are so-called internal and external characteristics from the place of work. Internal is used for transfer, promotion, assignment of a new rank. An external characteristic from the place of work is used exclusively for presentation to all other (except for the one where the employee works) organizations and authorities. In the first case, we recommend paying more attention to the description of work activity: advanced training, education, incentives, disciplinary sanctions. When the characteristic is compiled in other organizations, labor activity can be described in short form.

The characteristic from the place of work has its own structure. Such a document is given legal force: the signature of the head of the organization, who has the right to speak on behalf of the organization (sometimes the characteristic is also signed by the immediate superior), seal, date of issue. It is desirable to make the document on the letterhead of the organization indicating the PSRN, TIN, legal address, telephone numbers.

The content of the characteristics from the place of work

For your convenience, we have systematized the information that may be indicated in the characteristic from the place of work. Use them as a template for compiling a document:

  1. Letterhead of the organization, format - A 4
  2. Name of the document in the center CHARACTERISTIC
  3. In whose name it was issued, date of birth, position, period of work in the organization
  4. Information about the education of the employee
  5. Information about marital status
  6. Labor activity of the employee - date of employment, career growth, job responsibilities, results of work
  7. Assessment of professional qualities: disciplinary sanctions, incentives, work experience, self-education, study of the regulatory framework, self-improvement
  8. Evaluation of business and personal qualities: punctuality, responsibility, communication skills, relationships in a team, with subordinates, the ability to plan work, assessment of working capacity, behavior in stressful and conflict situations, relationships with a boss, etc.
  9. The purpose of compiling a characteristic from the place of work: for presentation to a state body or other.

The characteristic from the place of work does not have a statute of limitations, but it is more logical and expedient to present a document that is up-to-date by the date of compilation.

Our sample of characteristics from the place of work is not the only possible one, but, as practice has shown, when using it, the result is the most optimal.

A characteristic for an employee is an officially issued document that assesses the professional and personal qualities of an employee, describes the work path and social activities of an employee. The characteristic can be compiled at the request of the employee himself or at the request of external sources. So, how to write a characterization for an employee?

Types of production characteristics

Despite the fact that the characteristic for an employee is a document drawn up on a letterhead, having its own serial number and compulsorily certified by a seal, there are no strict requirements for its preparation in regulatory and legislative acts.

The only thing you can be guided by when writing a characteristic is GOST R 6.30-2003, where the general rules for the design and completion of working documentation are prescribed.


Characteristics sheet for an employee.

3. Information about the work activity and career of the employee:

  • the date of commencement of work at the enterprise, the terms of work in other organizations may also be indicated;
  • brief information about the career - when, where and to what positions he was transferred;
  • obtaining additional education, advanced training, self-performed work, key projects;
  • characteristics of the results of labor activity - the most significant results.

What is the primary documentation in accounting, how to properly maintain and store it, you can read

4. Are there any penalties or rewards?- in the paragraph, all the achievements of the employee should be written (receipt of diplomas, achievement of titles, the employee’s own developments, and so on).

5. Evaluation of the personal and professional qualities of an employee.

This paragraph lists psychological and communication skills, the level of his knowledge, professionalism in a particular area.

7. The characteristic is certified by signatures management staff (the signature of one director or head of a division, department is enough) and the head of the personnel service.

8. Document issue date is placed at the bottom left, signatures are certified with a seal.

9. One copy of the characteristic is transferred to the employee or third parties(if authorized in writing by the employee), and the second (copy) remains with the organization.

Irina Sherbul

# Business documentation

An important lack of characteristics from the place of work

Some employers consider the document a formality and use general, vague wording when filling out. Therefore, it is important to draw up the form so that the answers describe the qualities of the employee in as much detail as possible.

Article navigation

  • Sample job description
  • Characteristics for an employee how to write
  • An example of a characteristic for an employee
  • Production characteristic
  • Positive reference from the place of work
  • Characteristics from the previous place of work
  • Service characteristic from the place of work
  • Negative reference from the place of work
  • Characteristic at the place of requirement when needed, requirements
  • Typical characteristic
  • Who signs and draws up a characteristic from the place of work

Today, the characteristic from the place of work differs in requirements, content and design from its Soviet predecessor. This document, having survived the chaotic years of the 1990s, has regained demand. Therefore, employees of human resources departments, heads of departments and heads of companies should know how to write a characteristic correctly.

Sample job description

The finished characteristic from the place of work should be as a sample in the personnel department of each enterprise. If necessary, looking at a sample (example of writing), it will not be difficult to quickly and accurately create such a document. Let's take a look at the 2019 model.

An example of writing a job description:


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Some enterprises use a ready-made characteristic template. This form is easy to print and fill out quickly. Job Description Form looks like this:


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Characteristics for an employee: how to compose

A characteristic for an employee (employee) is a brief in form and capacious in content, an objective and reliable review of a person who works or worked at an enterprise. It should be informative and devoid of emotion.

The author of the characteristic clearly describes the professional qualities of the employee, his level of qualification in the specialty and the position he occupies (or occupied). The personal qualities of an employee are indicated solely from the standpoint of corporate interests.

You should not write a chronicle of the life of an employee. It is only required to note his labor activity at this enterprise, achievements, skills, knowledge, personal qualities obtained and shown only in this work.

Other stages of the biography outside this institution are indicated by the employee himself in his resume or autobiography.

The standard characteristic consists of three parts:

  1. General: surname, name, patronymic; Date of Birth; full details of the company; the period of work at this enterprise (from the date of employment to the present date or to the date of dismissal).
  2. Length of service (at this enterprise): transfers to another position; promotion or demotion; advanced training (courses, trainings, etc. - indicating the name, place, period of study).
  3. Personal assessment: professional qualities; relationships with colleagues, subordinates and management.

Political and religious views, hobbies, details of personal life, living conditions, health status of the employee are not indicated in the job description.

An example of a characteristic for an employee


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How to write a characteristic

The Labor Code of the Russian Federation and other regulatory legal acts do not regulate the preparation of this document. To date, there are no clearly defined requirements for it. There are only generally accepted recommendations for the design and content of the so-called letter of recommendation.

Job descriptions must be written in a formal or neutral third-person narrative style in the present or past tense.

Expressions of colloquial jargon are unacceptable, artistic elements and lyrical digressions are inappropriate. No need to use abbreviations (especially highly specialized terms). Pronouns should be avoided. The text should be small in volume, capacious in content and accessible and understandable in the form of presentation.

Production characteristic

A production characteristic is a document that is compiled and issued by an enterprise where an employee works (or worked) only at his request. Such an official assessment of the management of the enterprise may be required to pass a medical commission or social examination.

This characteristic allows you to determine the professional suitability of an employee in terms of his state of health, as well as the degree of disability and disability group. Such a document is created for the ITU (medical and social examination) or VTEK (medical and labor expert commission). Therefore, if there is a nurse (paramedic, doctor) in the staff of the enterprise, this type of characteristic, in addition to the head (manager), is signed by a medical officer.

The document is written, as a rule, on the forms of the established sample. It is allowed to fill out a standard form of characteristics, but in this case a record of the degree of disability (disability) of the employee is required.

This document is printed in two copies: one is issued to the employee, and the second is stored in the archive of the enterprise.

In addition to standard marks, the structure of the production characteristic must have special data. The medical commission that requests a performance characteristic is interested in the following information:

  • the nature of the work - manual or mechanized (machine);
  • working conditions: schedule, mode, duration of the work shift and break, duration of annual leave;
  • paragraph on business trips: if the employment contract provides for sending the employee on business trips, then their frequency and average duration are indicated;
  • in the presence of difficult working conditions at work with a clear risk to the health and life of the employee, this important aspect should be mentioned;
  • evaluation of the employee's labor efficiency.

Based on the production characteristics with the content of these nuances, they conclude whether the employee can perform the labor duties assigned to him due to his health.


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Positive reference from the place of work

If an employee quit under the article of the Labor Code of the Russian Federation “At his own request” and this desire really came from him, and not from his management, who showed physical or psychological pressure, threats, then, as a rule, the characteristic is excellent.

An employee who performed his duties impeccably and promptly, observed the norms of discipline, corporate ethics and completely satisfied the previous employer, but quit for health reasons, family reasons, due to a change of residence, will receive a good reference from his former place of work.

In this case, the main role is played by the human factor: did the employee manage to maintain good relations with the team and management after the dismissal. This is an important indicator for a new employer, which will be an additional plus in the fight for a vacancy.

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Characteristics from the previous place of work

The characteristic from the previous (former) place of work is written according to the standard scheme for filling out the form established at the enterprise. The only caveat is that the text must be written in the past tense. This document is compiled by the head of the previous place of work and issued to the employee for employment at a new place of work.

An example of a characteristic from the last place of work:

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Service characteristic from the place of work

Service characteristic - an official document that is an objective assessment of the official, scientific, creative activity of an employee, indicating his business, personal, moral and psychological qualities.

In addition to personal data, such a review of a manager about his subordinate contains an assessment of the level of his professional training:

  • competence in accordance with the position held: work experience in this position, knowledge of one's rights and obligations, professional knowledge and skills, self-education;
  • efficiency: the quality of the result of the work, the timeliness and accuracy of completing tasks, the ability to organize working time, adapt to changes and navigate difficult situations related to work;
  • business qualities (in the case of a description for a manager): the ability to plan, organize, distribute the work of subordinates, convey to each of his tasks and responsibilities, monitor their work, resolve corporate conflicts and analyze the overall performance of their department (branch);
  • psychological qualities: level of culture, possession of corporate ethics, relationships with colleagues and communication with clients, self-criticism.

Such specific information about an employee may be of interest to the company's senior management when deciding whether to transfer an employee, promote or demote a position, award an award or impose a penalty.

Negative reference from the place of work

Objectivity is the main requirement for a document. The boss must indicate not only the merits of the employee, but also his shortcomings, including conflicts that actually occurred at the workplace, reprimands, penalties for damages, and fines.

It is important that these “minuses” are true, and not an act of revenge.

A bad reference from a previous job will not give a positive result, especially in finding the desired job with better working conditions. This document of negative content can only confirm the accusation against the employee in court.


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Characteristic at the place of requirement: when needed, requirements

The information indicated in the characteristic from the last place of work is of interest, first of all, to the new employer - when looking for a main job, part-time, when transferring to a new place of work (and under other guidance). In such cases, "service reviews" are divided into external and internal.

An internal reference from the place of work is necessary for transferring an employee, promotion, conferring a title, for rewarding or imposing a disciplinary sanction. An internal characteristic for an employee is used only within the boundaries of his place of work and is stored in a personal file.

An external characteristic from the place of work is compiled either at the request of the employee himself upon dismissal (for further employment), or sent upon request - to law enforcement agencies, to the prosecutor's office, to the court (when hearing civil, administrative and criminal cases) or to a new employer.

This document is filed with the case of deprivation of parental rights, and it is also necessarily contained in the full package of certificates for registration of guardianship, guardianship, adoption. It is mandatory to provide a characteristic for an employee upon request to the military registration and enlistment office - in the event that an employee is called up for urgent military service.

Only a positive reference from the place of work will allow you to obtain a visa at the consulate of the country where the employee wants to go on a business trip or for a personal purpose.

Often, a reference from the place of work upon dismissal is needed by the employee himself for potential employers who pay attention not only to the diploma of education and work experience, but also to the opinion of his former leader about the candidate. It is important for the boss to know what exactly the employee can do, how he fulfills the instructions of the management, solves problems, communicates with the team, clients, etc.

Only such an official review gives an expanded idea of ​​the candidate in combination with a resume and inspires greater confidence in the employer.

Typical characteristic

The typical characteristic is similar in structure and requirements to the standard samples of this document. The main difference lies in the more detailed assessment of one or more items.

For example, some employers indicate in the column "physiological characteristics" the presence of contraindications for health reasons to the performance of certain work duties or the assignment of a disability group. Often, in accordance with the place of requirement of a typical characteristic, such a review about an employee also contains an assessment of his living conditions, family relationships - for example, the presence of a disabled child or bedridden parents requiring care.

Sometimes in a request for a characteristic, it is required to indicate the presence (absence) of an employee's criminal record, bad habits.


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Who signs and draws up a characteristic from the place of work

The correct and competent writing of the characteristics from the place of work is the responsibility of the personnel department. But the Russian reality is such that often due to the employment of the head of the personnel department and his subordinates, the writing of this document is assigned to the employee himself. If there is time and desire, the immediate supervisor of the employee can draw up a description.

The personnel department can only issue a form to fill out. At the same time, each organization may have its own formats and letterhead for reference from the place of work. But in any case, this document in the design should correspond to the following structure:

  • A4 sheet format;
  • details of the organization: full official name, legal address, telephone number, main state registration number (OGRN or OGRNIP - an individual entrepreneur);
  • date of issue, signature of the person who drew up the document (the head of the department where the employee worked, the head of the organization or the inspector of the personnel department) and the seal of the company - without these details, the paper will not be a document, will not have legal force.

A characteristic-recommendation is an extremely positive review about a person who represents the employee in front of a potential employer in the best possible light from a professional point of view. Therefore, the main emphasis should be placed in the content on the professional achievements and personal merits of the employee.

The main requirements for such an assessment are objectivity and persuasiveness. It should be concise, informative and reasoned to present a professional as an ideal and best candidate for a vacancy.

It is desirable that the document be drawn up and signed by a leader with authority in this field of activity. Only then can we talk about trust in the content of the letter of recommendation and a high probability of the employee getting a position, award, grant, etc.

It is imperative that at the end of the characteristic-recommendation it is necessary to indicate the full details of the author, his contact numbers, e-mail address, address of the place of work, so that the new employer can easily check the information contained in the document in person.

If a person at a previous place of work left only positive memories of himself and managed to maintain good relations with management and former colleagues, you should take this chance and ask for a letter of recommendation. A positive characteristic will increase the chances of quick employment in a prestigious place and in a promising position.


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This type of production characteristic refers to documents of internal use. Evaluation of professional activity, business and personal qualities of an employee is described only on the positive side.

In this document, it is important to note the employee's labor merits, professional achievements and qualities, thanks to which he was able to become a successful and effective employee.

A characteristic for rewarding is not only a way to encourage an employee by management, but also a means of motivating other employees to achieve the level of this employee.

An example of a characteristic for an employee for awarding a certificate of honor


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A request for characterization of an employee from the place of work is submitted either by authorized bodies (according to the established model) or by a potential employer.

The second case is complicated by the fact that the new manager, in accordance with the law, can submit a request for a characterization of an employee from his previous place of work only with his written consent. Otherwise, without the official consent of the employee, the actions of the potential employer will be unlawful, and be regarded as a prohibited invasion of privacy and violation of the protection of personal data.

In order to double-check the accuracy of the information provided in the resume or questionnaire of the applicant, the employer must take written permission from the candidate to verify the information. At the same time, it is advisable for the new employer to first explain to the employee the purpose of this request, the specific information of interest, and the method of obtaining a response.

Sample request for characteristics from the previous place of work:


Often, the organization receives requests for the provision of characteristics for the employee. Such a document may be required by a variety of authorities. Sometimes the employee himself turns to management with a similar request. In any case, the enterprise is obliged to respond to this request.

Who should write a characterization for an employee?

As a rule, the characteristics are written by representatives of the personnel department or the personnel service of the enterprise where the employee worked or still continues to work. The head only certifies the characteristic with a signature and seal. In large organizations, the CEO, of course, does not do this - this is the work of the personnel department. In very small firms, where there is no “personnel officer” in the state, the head writes the description himself.

Where to start writing a characterization?

In order to correctly write a characterization for an employee, it is necessary to consider where this document will be provided. Accordingly, reflect the data, facts and qualities of the employee that are necessary for the requested organization.

  • For the internal characteristics required for the transfer of an employee to another department or branch, a characteristic is needed that clearly reflects the professional qualities of the employee.
  • For guardianship authorities and other organizations related to the care of children, the elderly and sick people, it is necessary to note the personal qualities of a person - cordiality, responsibility, love for children, what a person is like in a family.
  • For military registration and enlistment offices - professions that a person has or what official duties he performed. Especially if they are related to technology. Be sure to indicate personal qualities, such as responsibility and diligence.
  • Credit institutions want to know how responsibly a person fulfills his obligations. It can be noted the experience of continuous work at this enterprise - this characterizes a stable income.
  • If an employee is applying for a higher position in a third-party organization, his professional qualities and ambitions must be indicated.

In a well-written description, it is necessary to take into account that:

  • In accordance with the Law on Personal Data, this document can be drawn up and provided only with the written consent of the employee.
  • Distortions and deliberate lies in the description are unacceptable, as well as offensive and emotional information. Otherwise, the employee has the right through the court to prove the unreliability of the information provided and demand compensation for non-pecuniary damage.
  • Data not related to labor activity, such as: religious, political beliefs, are not indicated in the characteristic.

What should be the "stuffing" characteristics?

Personal data

The date of birth, work experience according to the entries in the work book are indicated. Be sure to indicate all educational institutions that the employee graduated from. If you have a diploma with honors, academic degrees, this must be indicated, even if they are not related to this position.

The description of the position held and the duties performed does not cause difficulties. It describes the level of professional training - categories, categories. Knowledge of regulations and legislation applicable in the profession.

Personal and business qualities

It is more difficult to assess the qualities of an employee - both business and personal. Business qualities are the ability to interact not only with employees, but also with clients, with the administration within the framework of a common cause. Plan your activities, analyze it, control the production process - all this belongs to this category.

The personal qualities of an employee can be assessed by his interaction with colleagues. Here, benevolence, the ability to establish contacts, and responsibility are evaluated.

Another important property is efficiency. It is characterized by how a person copes with the standards, plans and tasks set.

Awards

If a person has incentives, they should always be indicated. Be sure to note what the employee was awarded for and when. For example, "Awarded with a valuable gift for achieving sales volume in 2015."

Learning and striving for growth

Knowledge and experience are characterized as deep, sufficient, insufficient, medium . It depends on whether the employee has a desire for growth or not. If a person did not strive to master new technologies in the profession, he worked only from start to finish, his experience cannot be called deep. Accordingly, if an employee masters related professions, tries to innovate in everyday duties, his knowledge and experience increase, and the person himself grows and develops.

Characteristics in court

Often employees of the personnel department have to deal with requests for references from the place of work for certain legal proceedings. An employee of the enterprise, who may not have been working for him for some time, is suspected of committing some illegal actions.

In order to make a fair decision and to lighten the punishment, it is necessary to provide the court with an objective assessment of the person's personality. It doesn't matter what the person is charged with. An employee of the personnel department must characterize the labor and personal qualities of an employee, objectively and impartially. What is written in such a characteristic and how to write it correctly?

  • The "header" of the document is filled in as usual.
  • Lists the time the employee worked in the organization. If you worked for six months or less, the dates are set - day, month, year. If several years - only years, from which to which.
  • Positions - the exact title, description of the work performed.
  • If there were promotions and awards, be sure to indicate.
  • If there were disciplinary sanctions, how should they be reflected and should they be? Here you need to be very careful in the wording. If an employee systematically violated discipline - he was late, skipped, etc., but this was not recorded anywhere in the act and further punishment in the form of a reprimand, then there was actually no violation. Therefore, instead of writing “there were violations of discipline”, it is better to note - “he did not differ in particular diligence”, “he was systematically late”, etc.
  • In the same tone, you can write about the relationship in the team. You can, of course, write that the employee was a squabbler, a brawler, etc. But here, too, it is worth being objective, and not just making your own judgment.

In general, it is better to characterize a person positively for the court, especially when his guilt has not yet been proven. Although, each leader here decides for himself how to characterize a person.

Production characteristics per worker

Production characteristics are needed in two cases.

  1. For the bodies of the VTEC (medical and labor expert commission) or ITU (medical and social expertise). These characteristics are needed to determine the disability group and further conclusions of these organizations to determine the labor activity of a person. If the company has a health center, then the help of its employees would be very helpful. But this is optional. As a rule, characteristics for VTEK and ITU are drawn up on the letterheads of these organizations, in which it is necessary to indicate working conditions, causes of illness, transfers to other positions, etc.
  2. Production characteristics for employment, for admission to a university, for guardianship authorities, etc. The work path and professional skills of a person should be reflected in detail. The length of service of the employee in this organization is indicated, whether there were advanced training, training, gratitude, encouragement. Personal qualities necessary for this position, relationships with colleagues, initiative, participation in the life of the team - all this can also be reflected in the document.

Approximate characteristics for an employee (sample)

Head of Sales Department. Work experience since 2001.

Education: higher economics, Smolensk Institute of Economics (1998) - diploma with honors. Specialty - economist.

2005 - Institute of Business and Politics, specialty - marketing.

Has been with the organization since 2001. She started as an economist, then moved to the sales department as a marketing specialist, where she worked from 2005 to 2009. After graduating from the institute in 2005, she was transferred to the position of head of the sales department, where she worked until August 20, 2016. During her work, she studied the entire cycle of the enterprise, independently studied the work of the sales department, went from an ordinary employee to the head of a large department.

In 2009, Ivanova S.I. headed the new project. Under her leadership, 15 employees not only coped with the task, but also exceeded the sales target by 3 times.

For this project, Ivanova S.I. was awarded a trip to Bali.

The department headed by Ivanova S.I. is one of the most cohesive at the enterprise, which characterizes Ivanova as a skilled leader.

Svetlana Ivanovna constantly improves her education, during her work she received a second higher education in her field of work, constantly attends advanced training courses, uses all the innovations of business processes in her work. Receives personal development training.

Colleagues and subordinates speak of Ivanova as a benevolent, sympathetic person, very self-possessed and tactful.

Ivanova S.I. Married, has two teenage children.

Head of Human Resources Uchaikina M.R.

This characteristic is issued for provision at the place of demand.

Adhering to such a presentation scheme, you can draw up any characteristic, for any request.

Video experience writing testimonials

A useful video on this topic will help in the correct writing of the characteristics or, as it is still called “recommendation letter”

To make an objective description of an employee, it is not enough just to list his job responsibilities and the period of work at the enterprise. It is necessary to assess without prejudice the personal and professional qualities of a person and clearly express them in the document. A properly drawn up characteristic can help a person both in his career and in life.

The request to prepare a characteristic for an employee is most often addressed to specialists of the personnel department:

  • the employee himself;
  • government bodies;
  • the head of the organization.

In the first and second cases, a ready-made characteristic from the place of work is needed to present it to some authorities outside the organization in which the employee works (for example, to the guardianship and guardianship authorities; or to the educational institution where he studies on the job ; or at a new place of work; or to the court). Thus, the characteristic is required by an external customer.

In the third case, some internal organizational procedures are being prepared related to the assessment of an employee, and the document will be used within the institution. His client is internal.

HR specialists are not required to write a description on their own, because they cannot know the business qualities of each employee, but they must organize the preparation of such a document: contact the immediate supervisor, assist him in writing and processing the document.

The content will depend on the purpose of creating the characteristic. Therefore, we consider various options that are often encountered in practice.

Examples of positive and negative characteristics

To begin with, let's give an example of a positive characteristic from the place of work. This is the most common option, which lists the strengths of a person and his positive professional qualities.

Nikiforov Semyon Ivanovich is a high-profile specialist who has been working at Electrosystems LLC for 15 years. His total work experience is 22 years. During his work at Electrosystems LLC, he has established himself as a responsible, qualified employee. Semyon Ivanovich competently, quickly and effectively solves the tasks assigned to him. The projects of installation of electrical systems entrusted to him were completed with high quality and in a short time. The main positive qualities of Semyon Ivanovich are his responsibility and perseverance in achieving the goal. It is also impossible not to note his ability to competently explain the task to other specialists. Nikiforov Semyon Ivanovich was twice awarded with gratitude from the management of Electrosystems LLC.

Now let's give an example of a negative characteristic:

Mitrofanov Ivan Ilyich worked as a fitter at Electrosystems LLC for 1 year and 3 months. During this time, he did not show high professionalism. Despite some positive qualities, Ivan Ilyich is characterized as a poorly disciplined worker. The lack of discipline was manifested in non-compliance with the deadlines for the completion of work, regular delays. Ivan Ilyich was subjected to disciplinary sanctions twice.

Characteristics for promotion

Encouragement can be initiated by the leadership of the organization. In this case, the requirements for the procedure can be flexible and determined by local regulations:, Regulations on Incentives, etc. Often, the package of documents for submitting an employee for promotion also includes a description of the immediate supervisor.

A sample of characteristics from the place of work to the worker who is planned to be awarded with a Certificate of Honor

To choose the right words for a description, you need to think about what qualities are considered the most valuable in the company, and based on this, define the employee. The example of a reference from the place of work, presented above, focuses on performance qualities. However, it is possible that in your company it is especially welcome:

  • dedication, loyalty to the company and its leaders;
  • or the ability to make decisions, take the initiative;
  • or a responsible attitude to the quality and timing of work;
  • or the ability to build relationships with customers…

But there is another type of encouragement - the awarding of state awards of the Russian Federation. In this case, serious requirements are imposed on documents from the place of work (for more details, see Decree of the President of the Russian Federation of September 7, 2010 No. AK-3560). The Letter contains methodological recommendations regarding the execution of award documents.

Sample characteristics for an employee to receive a state award

Characteristics when resolving the issue of recovery

The employee has committed a misconduct, and the question arises of a penalty: a reprimand or dismissal. There may be an internal investigation. What kind of punishment to choose? To answer this question, all the circumstances and materials of the incident are carefully examined. If a positive characteristic from the place of work is taken into account, containing such assessments as:

  • responsibility for the work performed;
  • lack of bad habits;
  • observance of labor discipline, etc.,

then the punishment for the employee who committed the misconduct may be mitigated.

Sample characteristic when resolving the issue of recovery

Rise characteristic

In a large organization with a branched hierarchical structure, or in state and municipal bodies, many internal procedures are strictly formalized. For example, exists. A set of documents for each participant in such a reserve includes characteristics. They focus on the qualities of an employee necessary for a candidate for a managerial position: competence, strong-willed, organizational skills, intelligence and authority.

Upgrade Characteristic Sample

Characteristic during certification

The Labor Code does not regulate the procedure for conducting in an organization. However, if such a procedure is planned, it is necessary to draw up a local regulatory act - the Regulation on certification, approving it by order. The Regulation should contain a list of documents to be submitted to the certification commission, including a description of the employee being certified.

The description should include:

  • information about education, advanced training, position, work experience;
  • evaluation of the results of work and implementation of significant projects;
  • information about the presence or absence of penalties or rewards.

Sample characteristics during certification

Use in your work the sample characteristics for an employee from the place of work from the previous section as a template, substituting your own definitions.

This document:

  • drawn up on the letterhead of the organization;
  • includes personal data of the employee (full name, year of birth, marital status, length of service, position, education, etc.);
  • contains a detailed description of business and personal qualities;
  • ends with a phrase explaining the purpose of drawing up the document (most often “for submission to the court” or “for presentation at the place of demand”);
  • signed by the head of the enterprise;
  • certified with a seal (if any).