How to fill out 1 sheet of work book. How to fill out a work book: basic rules and common mistakes

She is assigned the following functions:

it reflects information about a person’s length of service and experience from the moment of his first employment until retirement;

allows you to find out why a person left his previous job;

contains information about the availability of awards for conscientious work

Only a HR specialist can make entries in it. The title page is completed in the presence of the owner of the document. To confirm the correctness of the entered data, he puts his signature.

So, to get this document, you need to get a job.

At what age can you get a job?

In any case, a form must be created for the employee.

To receive it, you need to write an application to issue a work book for the first time, sample: “In connection with the conclusion of an employment contract for the first time, in accordance with Part 4 of Article 65 of the Labor Code of the Russian Federation, I ask you to issue me a work book.”

How to get a book form?

Each organization must purchase at its own expense forms that are issued to employees upon initial employment. An entry about employment must be made in the document no later than five working days after the person goes to work and begins his duties.

Where are the rules for registering labor?

You can learn how to correctly draw up a work book from the legislative acts of the Russian Federation regulating this issue. Let's list them:

What documents are needed to complete the form?

For initial registration, the following documents must be submitted to the HR department of the enterprise:

Passport or birth certificate;

A diploma of education or a certificate from an educational institution, if the person is a student.

This data is indicated on the title page of the document.

How to apply for a work book for the first time, sample

How should the form be formatted?

The requirements for drawing up a work book are as follows: the form can only be filled out in blue or black ink. Arabic numbers are used when filling out. Abbreviations are not allowed. And any information is entered only on the basis of an official order.

What information is included on the title page?

The title page contains the following information:

Date of Birth;

Education;

Speciality;

Date of completion.

At the bottom of the title page is the company's seal and the signature of the HR department employee. As a sign of familiarization with the records, the employee also puts his signature in the space provided for this. On the next page, according to the rules for filling out forms, an entry is made confirming the fact of employment.

In what order are entries about work entered into the document?

The correct execution of a work book looks like this: the first column contains the entry number in order, the second - the date. The following is information about acceptance to a specific position. The fourth column records the reasons for making the entry. For example, an order for employment.

It is a strict reporting form, so after filling it is registered in. It indicates the number and series of the document and information about the employee. The form is kept in the HR department until the employee is dismissed.

Express your opinion about the article or ask the experts a question to get an answer

We present ready-made samples of filling out work books in 2019, which are prepared in strict accordance with the Labor Code of the Russian Federation.

Trudoviks began to fine accountants and personnel officers for errors in filling out work books. The journal "Simplified" will help correct errors without penalties:

Rules for filling out a work book in 2019

Instructions for filling out work books were approved by the Ministry of Labor and Social Development of the Russian Federation dated October 10, 2003 No. 69.

According to the instructions:

• Entries of dates in all sections must be made in Arabic numerals (day and month - two digits, year - four digits).

For example, if an employee was hired on December 25, 2017, an entry is made in the work book: “12/25/2017”

• To make notes, use a fountain, gel or ballpoint pen in black, blue or purple
• reductions are not allowed

For example, "pr." instead of "order", etc.

• in the sections “Information about work” and “Information about awards” it is not allowed to cross out entries made earlier (even if they are invalid)

Even a small typo in the labor report is a reason for the Pension Fund not to count the employee’s length of service; look at what mistakes can be dangerous in the article.

How to correct a mistake in a work book

If it is necessary to change any entry, after the last one, indicate the subsequent serial number, the date of making the new entry, and then in column 3 write: “The entry with number such and such is invalid.”

After this, you need to enter the data as required. For example: “Accepted for such and such a profession (position).” Then, in column 4, the date and number of the order (instruction) or other decision of the employer, the entry from which was incorrectly entered into the work book, is repeated, or the date and number of the order (instruction) or other decision of the employer, on the basis of which the correct entry is made, is indicated.

In the same manner, a record of transfer to another job, etc., is invalidated.

If the dismissal entry in the work book is invalid

If there is an entry in the work book about dismissal or transfer to another permanent job, which is subsequently declared invalid, upon the written application of the employee, a duplicate work book is issued without making an entry declared invalid.

In this case, in the upper right corner of the first page of the duplicate work book, the inscription: “Duplicate” is made.

On the first page (title page) of the previous work book it is written: “Instead, a duplicate was issued,” indicating its series and number.

Electronic work books

The idea of ​​switching to electronic work books has been discussed for quite a long time, because it is obvious that a paper work book is inconvenient for both the employee and the employer. Moreover, the Pension Fund of the Russian Federation annually spends a huge amount of time in order to transfer information from labor records and process them. Based on the above, we came to the conclusion that an electronic document is truly a good solution.

The Government of the Russian Federation intends to allow the use of both “regular” and electronic work books. In any case, the transition will be made gradually, and filling out work books on paper still remains a pressing issue in 2019.

Samples of filling out a work book in 2019

The labor document is stamped only if available.

How to write wording in a work book

RIGHT: Dismissed due to a reduction in the staff of the organization, clause 2 of part 1 of article 81 of the Labor Code of the Russian Federation

WRONG: Dismissed due to a reduction in the organization’s workforce, clause 2, part 1, art. 81 Labor Code of the Russian Federation

Title page design

The title page is filled out by the organization (IP), the work for which was the first in the employee’s life. On the title page you need to write the employee’s full name, date of birth, education, profession, date of filling out the work book, the employee’s signature and the signature of the person who keeps personnel records in the company (HR officer, accountant, manager or individual entrepreneur).

Making changes to the title page

To make changes on the title page, cross out the incorrect ones and write the correct inscription on the right according to our sample. Put the date and signature.

Recruitment

Hiring is done like this. In the left column, enter the entry number and date. In the “hiring information...” column, write the full name and abbreviation of the organization or individual entrepreneur.

Example:

• Limited Liability Company "Alfa" (LLC "Alpha")
• Individual entrepreneur A.A. Petrov (IP A.A. Petrov)

Transfer to another position

Transfer to another position is formalized by order. See a sample book below.

Dismissal at the employee's own request

Dismissal is formalized in strict accordance with the Labor Code of the Russian Federation. In this case, you need to write on the basis of which article of the Labor Code of the Russian Federation the employee was fired. If you make a mistake here, the employee can challenge the dismissal in court. The inscription cannot be shortened.

The wording should be as follows: The employment contract was terminated at the initiative of the employee, clause 3 of part 1 of article 77 of the Labor Code of the Russian Federation.

Below this inscription is the signature of the personnel officer and the signature of the employee.

Please note that upon dismissal, the signature of the personnel officer and the employee is placed in the book.

Dismissal due to staff reduction

For dismissal due to staff reduction, the wording should be as follows: Dismissed due to a reduction in the number of employees of the organization, paragraph 2 of part 1 of Article 81 of the Labor Code of the Russian Federation

Error in company name

In the work book, you indicate the full and abbreviated name of the company in the form of a heading - before the employment record (Instructions No. 69). Inconsistencies in the title need to be corrected so that the Pension Fund does not deprive the employee of his seniority in your company. The name in the book may differ from the charter if the company has made changes to the Unified State Register of Legal Entities or entered information incorrectly.

The company changed its name. Write that the organization has been renamed and indicate the details of the document on the basis of which the company changed its name.

You got the name wrong. If you filled out the wrong name before making an appointment, cancel the entry. To do this, make a record without a number indicating that there was an error in the name (see sample 6 below). An incorrect title cannot be crossed out.

Often, mistakes made by personnel officers a long time ago surface when issuing pension applications along with the work book.

Since the pension fund cannot accept an incorrectly drawn up and filled out document, it does everything to ensure that the employee can correct the errors, and the pensioner will be forced to run around to his former places of work restoring the correct filling.

That is why special attention must be paid not only to how to correctly enter data into the work book, but also filling out the title page.

Unfortunately, many workers do not know how to ideally fill out the first page of a work book and, when receiving the work book, cannot see the error.

That is why our article will be useful for both employees and employers.

Our task is to learn how to correctly fill out all the columns of the work book, and if this is impossible, to do everything to find errors in the filling. You will also find here example of filling title page. So, let's start in order and talk about writing the first name, last name and patronymic.

Intelligence

After reading this article, designing the title page of the work book will not be difficult. Of course, all information must be properly formatted.

Entries are made only black or blue pen.

Filling out the title page can also be done on the computer, but without experience in such filling it is better not to experiment.

Also, as for the rules for filling out the work form, it must first of all be filled out carefully. Try to avoid mistakes, underlining and other shortcomings. Your entry should be clear to everyone, so write carefully and legibly.

Follow this rule by filling out all sheets work book. At this point, the basic information about filling smoothly flows into the specification of each line.

How to fill out the cover page of a work book? (filling sample)

Full Name

The first page of the work book contains information about the employee. The surname, name and patronymic of the citizen must be written down as much as possible neat and correct. The fact is that a mistake made in this information can result in dire consequences, even before changing the work book.

The full name must be written separately so that each entry has its own line.

Try not to make mistakes in writing. Fill in each of the components of the name with the same paste.

If one of the written words has many letters, write them as small as possible. Also work book provides for word hyphenation from one line to another.

An example of filling out the first sheet (page) of a work book (Last name, First name, Patronymic)

Education

If you write information about your education, be sure to have your employee’s diploma in front of you so as not to make mistakes.

Exist three degrees of education, upon the fact of which employment is possible, this is higher, that is, postgraduate, secondary, that is, graduation from school, as well as specialized secondary, after a technical school or college.

You write one of these words on a specially designated line.

Sample of filling out the first page of a work book (education)

Date of Birth

As for the date of birth, first of all you must fill it out based on passport citizen, and not from his words.

The question often arises: should the date of birth in the work book be entered in words or in numbers?

The date of birth should be written in numbers and not in letters (see sample). Unfortunately, any other form of recording is considered incorrect.

Enter each number correctly. There's nothing wrong with being wrong. An error can always be corrected by crossing out one number or by moving the entry to the other side of the title page.

Sample of filling out the first page of the work book (date of birth)

Employee signature

Who signs the work book? After the work book is completed, The employee's signature is affixed.

It must be clear and repeat the signature in the passport.

If an employee changes his last name over time, the signature with the old last name is crossed out with a thin stripe, and a new signature is placed next to it.

As a rule, the signature in the employee’s work book is marked at the top organization seal.

Profession, specialty

If we talk about specialty, then there is a huge range of opinions about what really needs to be written in the work book in the column profession, specialty. Some people think that you need to write down a specialty that you mastered in college, while others will try to fit it into your desired specialty at work.

In fact, everything is extremely simple - the current specialty is entered into the work book. an employee works under an employment contract.

Date of completion

The date of filling out the work book on the title page should not be fictitious. That is, if you filled out the work report a week later than promised, then you cannot enter the desired number incorrectly. For this, both HR department employees and the employer may be held accountable. to administrative responsibility.

The date of completion is written in the same format as the date of birth.

As for the place where the date is set, it should be in the area of ​​the seal, to the right or left of it, but in no case should it affect other entries, thereby overlapping them.

Date of filling out the work book and date of hiring must match. It is at the moment of hiring that the HR department employee creates a labor report, which means, in accordance with the law, he must simultaneously enter information about the employee and about his hiring.

Of course, such little things are not always paid attention to by various inspection bodies, but still sometimes use links to the rules for filling out work books, because he who is forewarned is forearmed.

When can you use the letter “ё” in writing your full name?

Many people are concerned about the question of whether it is possible to use the letter “е” in writing a first or last name.

Focus on employee passport.

If this letter is written in your passport, then you can safely put it.

If “e” is written in your passport, then you should not deviate from the passport data. Everything is extremely simple.

Conclusion

The work book is a very important document that requires a reverent attitude towards itself.

Try to be accurate in filling out the work books, because by filling out the pages of the work book, you become a kind of representative of your organization and it is by your record that they will judge not only the employee, but also your company. Therefore, comply with the law and think about the employee who gave you the work report to fill out. He trusts you not just with a document, he trusts you with his work history.

Useful video

For more information on how to fill out a work book - the first sheet, see the video below.

The algorithm for filling out and adjusting personal documents of employees is reflected in the law. In this article we will look at which entries in the work book will not have consequences.

From this article you will learn

Rules for drawing up a work book when applying for a job

The work book is the main document about. Make entries in it while employees are working for the company, but carefully check the information already entered during employment. Enter information about admission, transfers, acquisition of new professions, and dismissal. If a person has been upgraded or awarded for success at work, make a note in the document.

Enter information based on the director's order. Make sure that she duplicates the text of the order. This follows from paragraph 10 of the Rules, approved by Government Decree of April 16, 2003 under No. 225.

Maintain personal documents for each person who works for the company for more than five days. But keep in mind that the employee’s job should be the main one, and not part-time (Part 3 of Article 66 of the Labor Code). Find out about this from the HR System experts.

Note! Do not ask the employee to write a statement on the basis of which entries are made in the labor record. It is only needed in cases where a document is lost or a new one needs to be created.

Before you take notes in the work book, study the regulatory framework:

• Government Decree No. 225 - rules for maintaining and storing labor records.
• Resolution of the Ministry of Labor No. 69 - requirements for filling out documents recording activities.
• Labor Code: Art. 66, art. 192-193, Art. 83.
• Art. 5.27 of the Code of Administrative Offenses - the consequences of non-compliance with the legislation regarding accounting, maintenance and storage of books.

Advice from the editor: If you are in doubt about how to correctly draw up documents, inserts and other personal documents of employees, take a course in the direction of "". You will learn a lot of relevant information that will make your daily work easier. After training, you will be issued a diploma confirming your qualifications.

How to make entries in a work book: sample of filling out the title page

If you need to make an entry in an employee’s work book, but this is his first place of work, create a new document. Fill out the sections provided for entering personal data. Check that the information is written correctly. If errors are discovered, the document must be destroyed, but provided that there are no other entries in it, and a new form is created. When filling out the forms, follow the Instructions approved by Resolution of the Ministry of Labor dated October 10, 2003 No. 69.

If you have created a new one, fill it out from the title page. Enter information about the employee. Indicate your last name, first name, patronymic and date of birth. Make entries based on your passport. Fill in information about your education according to the document: certificate, certificate or diploma (clause 2.1 of the Instructions No. 69).

Indicate your profession or specialty (clause 9 of the Rules, No. 225). Write the date you filled out the title page. Ask the employee to sign. Be sure to confirm the document with your signature. If the company uses a seal, put it on (clause 2.2 of the Instructions No. 69).

Practical situation

As a general rule, employers continue to maintain the presented work book (). If a specialist goes to work for the first time, the employer sets up the employment record. An organization has the right to purchase document forms only under an agreement with official distributors (clause, Procedure, approved)…

Sample entry in the work book about employment

Method of making an entry in the work book about employment in a branch

Branches have the right to enter into employment contracts if the directors are vested with powers by proxy (Part 4 of Article 20 of the Labor Code). But the parent company is still considered the employer under the contract. Indicate the entry for employment in the branch in the main section of the third column in the employment information: “Hired for the position of accountant in the Vladimir branch.”

When making an entry on your employment record, write the name of the branch correctly. Indicate its number, if available. Rely on to avoid mistakes. Find out, . In the “Personnel System” you will find an action algorithm that will help you avoid questions from inspection bodies and employees.

How to make an entry in the employment record about hiring a director?

The procedure for filling out “Job Information” has its own peculiarities. Fill out the first and second columns as usual. In the third, enter the following entry: “Elected to the position of General Director.” And in the fourth, reflect one of the documents: the order to take office (clause 3.1 of the Instructions under No. 69); minutes of the general meeting of participants on the election of a director (letter from Rostrud dated September 22, 2010 under No. 2894-6-1).

Make a director only after checking it in the registry. Do not hire disqualified persons who are prohibited from leading the organization. Otherwise, you will have to make a record of dismissal, since the person does not have the right to begin performing official duties.

In some cases, difficulties arise with the preparation of documents and in them if the same person is elected to the position of general director several times in a row. Experts from Sistema Personnel will tell you...

Make entries in your work book throughout the week. Keep a report from the date the order was issued. When dismissing an employee, make a note in your personal document on the last working day. Adhere to legal requirements and monitor changes in the regulatory framework. Try to avoid mistakes so that employees do not have difficulties when applying for pensions, benefits and other benefits.

How to fill out a work book correctly?

All entries in the work book are made without abbreviations and have their own serial number within the corresponding section. Dates are entered in Arabic numerals: day and month - two characters, year - four characters (for example, 05/11/2011)

Instructions

1 step. Fill out the first page of the work book. If there are already entries there, check that they are correct.

1. Please fill in your last name, first name and patronymic in accordance with your passport details.
2. Write your date of birth in Arabic numerals (for example, 01/19/1987).
3. Please indicate your education in words and in full (for example, “secondary vocational”, “higher vocational”).
4. Write down your specialty in the nominative case, based on your education document (for example, “teacher”, “accountant”, “economist”).
5. Indicate the date the work book was filled out. It must be no later than 5 days from the date of hire.
6. Write your signature legibly and transcribe it next to it. Make sure that the owner of the book signs to confirm the information you provided.
7. Put the seal of the organization (enterprise), but not the HR department.

Step 2 - Before applying for a job, put a company stamp with its data or write it down in full. Now fill in the fields:
Column 1 - the number of the record in order (it is placed opposite the record of the admission, transfer, dismissal of the employee, and not the stamp).
Column 2 - date of entry in Arabic numerals (it must correspond to the date of admission, transfer, dismissal and the date of drawing up the corresponding document (order, instruction, etc.), and not the day when you fill out the work book).
Column 3 - information about hiring, transfer, dismissal, renaming of a department or organization without abbreviations in accordance with the order, directive (for example, “dismissed due to the expiration of the employment contract, paragraph 2 of part one of Article 77 of the Labor Code of the Russian Federation”) . If the employee is fired, indicate your position, sign with a transcript and the seal of the organization. The signature of the owner of the book must be present, which indicates his familiarization with the entry.
4 columns - the basis for the entry (order, instruction, decision of the general meeting, minutes), date in Arabic numerals and document number (for example, “Order dated 05/07/2011 No. 133-ok”).

Step 3 - In the “Information about awards”, make only entries about state awards and honorary ranks in accordance with orders, as well as awards with certificates of honor, badges, diplomas, etc., produced by the organization. In column 3, write down by whom, for what merits the employee is awarded and the type of award. The remaining columns are filled out in the same way as in “Job Information”.

• Cash bonuses are not entered into the work book.

Step 4 - Make a part-time entry in the work book, if the employee so desires. But this can only be done in the personnel department at the main place of work.

Note:

1. Do not make an entry about hiring in your work book earlier than 5 days after the date of admission. If during this time the employee decides to terminate the employment contract, then there should be no record.
2. You cannot continue writing about work in the “Information about awards” section. If the “Job Details” section has ended, the HR specialist must complete and sew the insert into the work book.

As for the document on the basis of which an entry for employment with an individual entrepreneur is made, such a document is an order (instruction) for employment, issued on the basis of a concluded employment contract (Article 68 of the Labor Code of the Russian Federation; clause 3.1), Instructions for filling out employment books approved by Decree of the Ministry of Labor and Social Development of the Russian Federation dated October 10, 2003 No. 69.

An entry in the work book should be made from the date of commencement of work for this individual entrepreneur. Accordingly, in this case, when an employee hired before October 6, 2006 is dismissed, an entry about the dismissal is also made in the work book. If there is no entry in the work book about the hiring of an employee hired by an individual entrepreneur before October 6, the entry about the dismissal of such an employee after October 6 has no basis (Letter of Rostrud dated August 30, 2006 No. 5140-17).

Example. Ivanov B.A. works for a private notary Vladimir Vasilievich Petrov as a driver. Employment contract No. 117 dated November 15, 2004 was registered with the local government. Ivanov B.A.’s work record book available. The employment order is dated November 15, 2004.

How should a private notary formalize the work book of Ivanov B.A.?

Note! Column 2 indicates the date of hiring, and not the date of filling out the work book. These dates are often confused in practice.

At the same time, in old-style work books, column 2 previously indicated the date of entry. In this regard, there is still another point of view regarding the filling out of work books by individual entrepreneurs after October 6, 2006. Many experts agree that since until October 6, 2006, entrepreneurs were not allowed to keep work books, therefore, indicating in column 2 the actual date of hiring may indicate that the work book was filled out “retroactively,” which is a violation. Therefore, they proposed making an entry in the work book about the hiring of an employee, the date of entry into force of changes to the Labor Code of the Russian Federation (column 2 - 10/06/2006; column 3 - name of the employer, entry about the structural unit, position and date of hiring).

Most experts believe that the more successful option is the one proposed in the letter of the Ministry of Social Health Development dated August 30, 2006 No. 5140-17 (making a record of employment from the date of commencement of work for this entrepreneur), since it is this option that is more in line with the interests of the employee .

Information in the work book about awards

The following information is entered into the work book: about rewarding for labor merits:

a) on the awarding of state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions;

b) on awarding diplomas, conferring titles and awarding badges, badges, diplomas, certificates of honor by organizations;

c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations of the organization, charters and regulations on discipline.

Entries about bonuses provided for by the remuneration system or paid on a regular basis are not entered into work books.

The procedure for entering information about awards is regulated by Section 4 of Instruction No. 69.

When filling out information about awards in column 3 of the “Information about awards” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if any); below in column 1 the serial number of the entry is entered (numbering increasing throughout the entire period of the employee’s work activity); Column 2 indicates the date of award; Column 3 records who awarded the employee, for what achievements and with what award; Column 4 indicates the name of the document on the basis of which the entry was made with reference to its date and number.

Entries in the work book about dismissal

According to the Rules for maintaining and storing work books, records of dismissal are entered into the work book on the basis of the relevant order (instruction) of the employer on the day of dismissal and must exactly correspond to the text of the order (instruction).

Entries in the work book about the reasons for termination of the employment contract must be made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law, with reference to the relevant article, paragraph of the Labor Code of the Russian Federation or other federal law.

Clause 5.1. Instruction No. 69 establishes that the entry of dismissal in the work book is made in the following order:

Column 1 contains the serial number of the entry;
Column 2 indicates the date of dismissal (termination of the employment contract);
in column 3 an entry is made about the reason for dismissal (termination of the employment contract);
Column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number.
The day of dismissal of an employee is the last day of his work (Article 77 of the Labor Code of the Russian Federation (hereinafter referred to as the Labor Code of the Russian Federation)), unless otherwise established by federal law, an employment contract or an agreement between the employer and the employee. The Labor Code of the Russian Federation provides for cases when the day of dismissal may not only be the last day of work: for example, in accordance with Article 127 of the Labor Code of the Russian Federation, when granting unused vacation followed by dismissal (upon a written statement from the employee), the day of dismissal is considered the last day of vacation. The exception to this is cases of dismissal for guilty actions.

March 15, 2005 is considered the last day of work of A.N. Petrov, who was fired due to a reduction in the number of employees of Mars CJSC.

In the work book of Petrov A.N. The personnel service specialist of Mars CJSC must make the following entry: in column 1 of the “Work Information” section the serial number of the entry is entered, in column 2 the date of dismissal is indicated (03/15/2005), in column 3 the entry is made: “Dismissed due to a reduction in the number of employees organization, paragraph 2 of Article 81 of the Labor Code of the Russian Federation", column 4 indicates: order No. 54-k dated March 15, 2005.

End of the example.
When terminating an employment contract at the initiative of the employer, a record of dismissal (termination of the employment contract) is made in the work book with reference to the corresponding paragraph of Article 81 of the Labor Code of the Russian Federation.

When an employment contract is terminated due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

When terminating an employment contract on other grounds provided for by the Labor Code of the Russian Federation, a record of dismissal is made in the work book with reference to the relevant paragraph of Article 77 of the Labor Code of the Russian Federation. For example, “Dismissed at my own request, paragraph 3 of Article 77 of the Labor Code of the Russian Federation.” Moreover, if an employee quits for reasons that provide any benefits or advantages, then, according to paragraph 5.6 of Instruction No. 69, these reasons are indicated next to the link to the article. For example, “Dismissed at her own request due to her husband’s transfer to work in another area, paragraph 3 of Article 77 of the Labor Code of the Russian Federation.”

When dismissal in connection with the transfer of an employee to another permanent job with another employer (to another organization), in column 3 of the section “Information about work” it is indicated in what order the transfer is carried out: at the request of the employee or with his consent.

When an employment contract is terminated in connection with the transfer of an employee to an elective job (position) to another employer (to another organization), an entry is made in the work book of the dismissed employee: “Dismissed due to the transfer to an elective job (position) in (indicate the name of the organization), paragraph 5 of article 77 of the Labor Code of the Russian Federation."

When an employment contract is terminated on the grounds provided for by federal laws, an entry about the termination of the employment contract is made in the work book with reference to the relevant paragraph or article of the federal law.

Upon termination of an employment contract with an employee who, in accordance with a court verdict, has been deprived of the right to hold certain positions or engage in certain activities and has not served his sentence, an entry is made in the work book about on what basis, for what period and what position he is deprived of the right to hold. (what activities are deprived of the right to engage in).

When dismissing an employee, all entries made in the work book during work in this organization are certified by the signature of the head of the organization or a person specially authorized by him and the seal of the organization (seal of the personnel department, seal of a separate division).

The administration of the organization is obliged to issue the employee his work book with a notice of dismissal entered into it on the day of dismissal, otherwise the Labor Code of the Russian Federation provides for the financial liability of the employer to the employee.

Based on materials from the group of consultants and methodologists “BKR-Intercom-Audit”

Part-time work

The right to make an entry about the termination of an employment contract concluded on a part-time basis belongs to the employer only at the main place of work. The employer does not have the right to make any entries in the work book of an employee working part-time for him. Consequently, an entry about the transfer of a part-time employee to another job (about his dismissal from work) can only be made after making an entry about the hiring of such a person at the main place of work. And only then, when the employee has a main place of work, the employer has the right to make an entry in the work book about his dismissal from work as a part-time worker.

Given such difficulties, in practice, a transition from a part-time job is formalized by hiring at the place of the main job and terminating the employment contract concluded on a part-time basis.

Entry in the work book about external and internal part-time work

Question answer

When placing an order for a part-time employee, in the column “With tariff rate (salary)” is the full salary according to the staffing table indicated or an amount equal to 0.5 of the rate?

Svetlana Mayorova, HR department inspector (Voronezh)

In the staffing table, the part-time position is indicated as an entire unit with a full salary. But if you indicate the full salary in the employment order and employment contract, then the employee will have grounds to demand payment of the full salary. Therefore, in the contract and in the order it is necessary to indicate the salary that the employee will actually receive, and in addition, determine the conditions under which exactly this amount is paid. A part-time worker can receive a salary in proportion to the time worked, depending on output or on other conditions determined by the employment contract (Article 285 of the Labor Code of the Russian Federation).

An employee (external part-time worker) at her main place of work went on maternity leave, presenting the original sick leave. What to do with the further formalization of her part-time employment relationship?

Lyudmila Koroleva, head of HR department (Rostov-on-Don)

In a part-time job, an employee enjoys the same guarantees as in her main job. In your organization, she also has the right to go on maternity leave and count on maternity pay (Article 255 of the Labor Code of the Russian Federation). True, for this she must write a statement and attach to it a sick leave certificate issued in the prescribed manner. Please note that now sick leave for pregnancy and childbirth, as well as for temporary disability, is also issued for presentation at external part-time work (previously, benefits were paid only at the main place of work and sick leave was issued in a single copy)*. If the employee has not presented a certificate of incapacity for work, you still have no reason to provide and pay her maternity leave. We recommend that you notify your employee about this.

sample

EMPLOYMENT AGREEMENT No. 35-TD

(Extract)

Closed Joint Stock Company "Diana" (CJSC "Diana"), hereinafter referred to as the "Employer", represented by General Director Sergei Sergeevich Matveev, acting on the basis of the Charter, on the one hand, and Maria Semenovna Polyakova, hereinafter referred to as the "Employee", on the other The parties have entered into this agreement as follows:

1. THE SUBJECT OF THE AGREEMENT

1.1. The Employer hires the Employee to the labor protection department as a labor protection specialist.

1.2. Work under this agreement is part-time work for the Employee.

1.3. The Employee's remuneration is made in proportion to the time worked. Taking into account the nature and mode of work, the Employee’s monthly salary is 15,000 (fifteen thousand) rubles.

4. WORKING AND REST TIME REGIME

4.1. The employee has a five-day work week with two days off - Saturday and Sunday.

4.2. The employee is given the following work schedule: Monday, Wednesday, Friday from 15.00 to 19.00; Tuesday and Thursday from 9.00 to 12.00.

Registration of labor relations with the general director

* Federal Law of February 8, 1998 No. 14-FZ “On Limited Liability Companies”, Federal Law of December 26, 1995 No. 208-FZ “On Joint Stock Companies”.

** Federal Law of August 8, 2001 No. 129-FZ “On state registration of legal entities and individual entrepreneurs.”

Question answer

How to hire a director of an organization if he is its sole founder?

Irina Fedotkina, HR manager (Moscow)

If the general director is the sole founder of the company, then the norms of Chapter 43 of the Labor Code regulating labor relations with the head of the organization do not apply to him. This means that there is no need to enter into an employment contract with such a director. Accordingly, there is no need to apply for a job (there is no need to issue an order, keep a personal card, or fill out a work book). The activities of such managers in managing the organization are regulated by the norms of civil law, not labor law.

TOHow to correctly make an entry in the work book of the general director of a JSC or LLC upon hiring and dismissal?

Zinaida Shapoval, HR manager (St. Petersburg)

Entries in the work book of the general director are made in the same order as for all other employees. The procedure for maintaining a work book is described in detail in the “Instructions for filling out work books”*. Unlike ordinary employees, for whom the word “accepted” is written in their work book when hiring, in relation to the general director, as a rule, the wording “appointed” is used (clause 1.3 of the Instructions) - “Appointed to the position of general director.” As a basis, you can indicate the minutes of the general meeting of participants (founders) of the company on the election of the general director or the order of the general director himself that he was elected to this position and begins to fulfill his duties (you can indicate both the protocol and the order).

The record of the dismissal of the general director is no different from the usual record of dismissal for the appropriate reason.

Can the general director be a part-time worker and be registered at 0.1 rate? Where is this stated?

Daria Yurieva, HR department inspector (Naberezhnye Chelny)

The general director can work part-time either in his own organization or for another employer. True, in the latter case, he must obtain the consent of the authorized body of the legal entity (general meeting of founders or participants, board of directors), or the owner of the organization’s property, or a person authorized by the owner. This is enshrined in Article 276 of the Labor Code. An employee, including the general director, can work part-time in any positions, even those of the same name (Article 60 of the Labor Code of the Russian Federation). Thus, the general director of one company may well work part-time as the general director of another organization.

As for the duration of part-time working hours, an employee can work no more than four hours a day - part-time (Article 284 of the Labor Code of the Russian Federation). He may well work less, for example, 0.1 times the rate, which will be 4 hours a week.