Russian Railways trading platform organization of procurement. Russian Railways trading platform
The functionality of the electronic trading platform “Freight Transportation” (ETP GP) of JSC Russian Railways has added a supplier’s personal account and terminal services. According to the chief designer of the Intellex company (developer of the ETP), Nikolai Buzurnyuk, the ETP GP was initially planned as a resource with wide functionality, so the site is systematically supplemented with new options to meet customer needs.
“In the personal account, the service provider, for example, the owner of the cars, can view the work orders that are pending execution and perform various operations with them. In addition, a list of requests that were sent to him is also presented here, as well as whether this proposal was interesting to the client. This allows the supplier to manage its sales according to demand. Thanks to the new section “Reporting Documents”, he receives information in his personal account that previously he had to go to the CFTO office,” explained Nikolai Buzurnyuk.
He also noted that previously terminal services could only be ordered together with rail transportation, as ancillary services. Now on the ETP GP a block has appeared in which the order for loading, unloading and storage of goods is available separately, without reference to transportation. “In this section, the services of the Central Directorate for managing the terminal and warehouse complex are available, including storage of goods in an open area, as well as loading and unloading,” said the Intellex representative.
We would like to remind you that Russian Railways JSC introduced the ETP GP into commercial operation in March 2017 after a test inspection. It was developed as part of the Digital Railway program. The service allows shippers to order transportation in covered wagons, gondola cars, tanks on platforms of various owners via the Internet and pay from a personal account or through a bank.
At the moment, ETP GP serves orders in intrastate traffic, that is, between internal freight stations, with the exception of port and border stations. But in February, JSC Russian Railways approved a development plan for the ETP GP, which involves the integration of port services into the structure of the electronic platform and the organization of electronic document management for all participants in export transportation. “Negotiations are currently underway with the ports of the Russian Federation to organize export traffic through Russian ports, and negotiations have also been initiated with carriers and infrastructure owners of neighboring countries to formalize export shipments electronically,” says Nikolai Buzurnyuk.
With the development of the service, the time for organizing transportation will be reduced to 10-12 days instead of a month, the procedure will be so simplified. The shipper will find the wagons at the ETP GP, and after ordering them, a transportation application is immediately automatically generated, which must be approved by the port. That is, there will be no need to form an application in the ETRAN system, as now, to approve it at JSC Russian Railways, and then coordinate it with the consignee port. According to Natalya Zmeikova, head of the department for organizing transport services of the Central Financial Transport Service of JSC Russian Railways, ports must register on the ETP of the State Enterprise as structures that provide services, that is, in the same status as the subsidiaries and structural divisions of the company. And after that, they will be able to view requests for trains going to them, monitor the situation at port railway stations, and the capacity load schedule at the terminals. At the same time, they can also place their services for unloading, processing and storage of products on the site. The CFTS does not give specific deadlines, but a working group with representatives of stevedores has already been created to resolve technical issues. But before the introduction of the electronic resource into commercial operation, it is planned to organize a test shipment of a freight train.
JSC First Freight Company, which connected to the electronic trading platform in March, believes that this sales channel should be attractive to participants in the freight transportation market in terms of economics, regulatory framework and organizational conditions. “The first experience of cooperation shows that Russian Railways, together with the service developers, are ready to optimize its functionality in accordance with user needs. We see prospects for the development of the site in additional technological and commercial solutions that could motivate railway operators to take a more active part in the project. For example, this could be the creation of an interface not only for shippers, but also for rolling stock operators,” commented Andrey Ryzhenkov, Deputy General Director for Logistics of First Freight Company JSC.
According to Russian Railways, in the year since the start of commercial operation of the ETP GP, more than 2.3 thousand users have registered on the resource and orders have been placed for the transportation of 93 thousand cars.
Open Joint Stock Company "Russian Railways" is one of the world's three leading railway companies. The company's investment projects cover most of the country from the North-West to the South and the Far East. The holding's portfolio of infrastructure projects abroad covers Southeast Europe, the countries of Transcaucasia, the Persian Gulf and Southeast Asia. Close contacts have been established with the business community of India, Cuba, Brazil, Indonesia and Vietnam. Large-scale reconstruction of the Moscow transport hub continues.
The section was created in order to optimize the process of procurement of goods, works and services for the needs of JSC Russian Railways and allows for all types of competitive procedures. Today the Section is in test operation, the first purchases are being made in the amount of up to 50 million rubles.
In order to take part in procurement procedures, you must complete 3 steps:
Registration
Creating an account on the ETP and registering a legal entity using just two documents.
The share of purchases by Russian Railways OJSC (Russian Railways OJSC), in which only small and medium-sized enterprises can participate, increased by 39.7% to RUB 13 billion in the first quarter of 2017.
The total volume of purchases by the company from small and medium-sized businesses (SMEs) reached 26.4 billion rubles, which is 39.4% of the total volume of purchases by Russian Railways JSC
The number of SMEs participating in the auction exceeded 6 thousand participants, which is more than half of all participants in the auction.
Many state-owned companies, whose procurement is regulated by Federal Law No. 223-FZ of July 18, 2011, open separate trading platforms where they hold tenders for their own needs or the needs of their subsidiaries. In some cases, such systems are also available to third-party customers - those who are not directly related to the state-owned company, but for whom it is profitable and convenient to place orders due to a certain contingent of participants. One of these, an electronic trading and purchasing platform (ETP), was opened by Russian Railways JSC.
A little history
ETZP Russian Railways is a trading platform that was originally created exclusively for Russian Railways OJSC and its subsidiaries. The information system was put into commercial operation on December 21, 2009, and now over 10,000 customers are registered in it. These are subsidiaries, branches, and third-party legal entities that have received the right to organize purchases on the website and conduct online procedures for disposing of property.
The electronic trading system consists of two parts: an open and publicly accessible part of the site, where notices of planned purchases are published, and a closed part, presented in the form of personal accounts of customers and suppliers. With their help, you can send notifications about procedures and the closed part of the documentation (if any), receive and send clarifications, send and accept applications completed in the appropriate form.
What does the Russian Railways trading platform offer?
The Russian Railways trading platform (the official website of the information system is tender.rzd.ru) contains a list of procedures that can be carried out on this ETZP. According to 223-FZ, state-owned companies have the right to purchase goods and services through both open and closed methods. Therefore, the Russian Railways electronic platform conducts tenders in the following formats:
- open competitions and auctions;
- open two-stage competitions;
- requests for quotations and proposals;
- competitions and auctions with limited participation;
- request for quotation with limited participation.
The owners of the trading platform guarantee that registered customers will be able to obtain the full range of necessary rights and services to place orders and carry out relevant procedures. In addition, companies do not have to worry about their regulatory and reference information: it is always kept up to date.
Since only electronic types of procurement are carried out on the Russian Railways ETZP, a legal entity that wants to act as a customer and auction organizer is required to register and receive an electronic signature (ES). The main thing here is that the signature is issued by a specific certification center - JSC NIIAS. EP from another center will not be accepted.
Results of the electronic trading platform
In accordance with the requirements of the law, the Russian Railways company publishes information about planned purchases, and also reports on completed procedures. In 2017, over 17,000 trades took place in various forms. The starting price of lots varies - from 14,000 rubles to 43 million and more. The scope of orders also varies greatly - from the purchase of services for washing and cleaning workwear to the purchase of professional training services for managers and specialists of the organization.
For example, in April 2017, 6,200 contracts were concluded on the ETZP of Russian Railways. Their total cost is almost 37 billion rubles. In the first 4 months, the number of concluded contracts reached 23,700, and their total value has long exceeded one and a half trillion rubles.
Separately, it should be said about purchases from SMEs. According to official data, in April 2017, small and medium-sized businesses received half of all concluded contracts - just over 3,000. In January-April, this figure amounted to 9,600 contracts. In total, small entrepreneurs received orders from the state company for 46.5 million rubles.
Please note that this data is exclusively for JSC Russian Railways and only for the first 4 months of 2017. Statistics for the entire period of operation of the electronic trading platform have not been officially presented, but will undoubtedly be impressive.
1. ETP Russian Railways - electronic trading platform etpgp.rzd.ru
The electronic platform for conducting tenders of JSC Russian Railways is an automated information complex that was formed to optimize the procurement manipulations of the Russian Railways company. Here, products, services and works are purchased in the interests of the Russian Railways organization, and processes for the disposal of illiquid goods, written-off products, devices, and real estate are carried out. The platform is an excellent tool for raising the level of competition in the procurement market.
2. Features of the Russian Railways platform
ETP Russian Railways (electronic trading platform) involves the use of electronic documents. All procedures have legal status and force, they are similar to all procedures that are carried out using the seals and signatures of the company. The resource contains the entire history of manipulations and current regulatory reference information.
Due to the fact that this platform is considered an autonomous body, and the organization itself is an open joint-stock company, the actions of market members are not subject to the law on. Customers are considered to be the directorates, branches and departments of JSC Russian Railways. Suppliers are absolutely any individuals accredited to participate in procurement activities at the ETPZ site. On the service you can see current procurement processes that are published by customers and archived tenders. The service is located at the email address on the etzp.rzd.ru network.
The service began functioning back in 2009; previously, manipulations were carried out in test mode. At this moment, huge cash flows are being generated through the presented trading service. Many organizations authorized as potential suppliers, representatives of a wide variety of businesses, and individual entrepreneurs take part in the auction. The amounts of contracts can vary in value from several thousand to hundreds of millions of rubles. In 2010, when the Russian authorities approved only five platforms for placing various trades, the number of general-purpose commercial services and highly specialized trading services increased sharply. By that time, the Russian Railways virtual trading platform could already freely and successfully compete with a huge number of old players in the virtual platform market and with newly announced resources too.
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3. Capabilities of the Russian Railways system
The electronic trading platform of the Russian Railways ETP allows for several steps of procurement manipulations.
Open competition.
Open competition in two stages.
Open auction.
Requesting quotes.
Request offer.
Preliminary specialized selection.
Competition with limited participation.
Competition with limited participation in two stages.
Limited auction.
All bidding procedures are conducted only electronically. Competitions are a type of tender where, in order to win, in addition to the lowest contract price, one must indicate competitive characteristics: terms of payment, period of work, quality of materials used, type of guarantees. Other parameters may also be presented, everything is calculated and taken into account individually for each competition. The customer must create a document containing data on the algorithm for determining the winner, the characteristics of the assessment, as well as detailed technical specifications. The candidate who provides the most favorable and competitive conditions for fulfilling the order wins the tender. All auctions are divided into certain subtypes, depending on the conditions for the preliminary selection of candidates, but the algorithm for conducting auctions is the same. A limited participation auction is considered the most common bidding option. The customer determines the size of the initial highest cost per lot. When bidding, candidates gradually lower the price in certain increments, from 0.5 to 5 percent of the original highest cost. The winner is the one who can provide the lowest contract price. Requests for quotations and proposals are also considered a common option for conducting trading processes. Legal entities that have been accredited on the virtual bidding platform can always take part in such auctions. Before the end of the quotation transfer period, the supplier has the right to send only one price proposal, and no one will be able to see which proposal was sent. After this period ends, quotes are opened, and the results will be automatically posted publicly on the website. The most profitable option wins.
If we talk about preliminary specialized selection on the electronic trading platform of the ETP of Russian Railways, then it is worth considering that this is not considered an independent procurement procedure of the organization, this is only the first step. In some tenders, it will be necessary to undergo a quality selection, in which the customer will see who is solvent, financially stable and professional, and who is not. In the following, only good and reliable participants will be considered. As a rule, such selections are carried out in large and large auctions with a contract value of five million rubles.
4. How to start working on the Russian Railways service
To work on the electronic trading platform of the Russian Railways ETP, you need to obtain a closed-type virtual digital signature key certificate from the NIIAS center. All information on how to obtain a certificate is on the website.
In 2017, the electronic trading platform of the Russian Railways ETP carried out more than seventeen thousand trades in various forms. The initial cost of lots varies - from 14 thousand rubles to 43 million or more. The topics are also different - from cleaning services for special clothing to professional training services for company specialists.
5. Video instructions for finding a tender on the Russian Railways website
For a guaranteed result in tender procurement, you can seek advice from the experts of the Entrepreneurship Support Center. If your organization is a small business, you can get a number of advantages: advance payments for government contracts, short payment terms, conclusion of direct contracts and subcontracts without a tender. and work only under profitable contracts with minimal competition!